Welcome to the Team Email (9+ Templates & Examples)

A welcome to the team letter is sent to a new employee at a company to give them an official welcome to the team and to let them know that they are already viewed as a part of the group. It helps to get a new employee off on the right foot and sets a positive and welcoming tone for new hires.

The letter is typically sent out by the Human Resources department or from the hiring manager. This letter serves as a confirmation of the new employees’ status as well as the date that he or she will officially start work. The welcome letter also refers to any required paperwork. It includes answers to commonly asked questions that are usually covered, along with company policies and standards in attachments or inclusions if sent in a mailed packet format. It can be sent as a physical letter to the new worker’s address or as an email. We’ve included everything you need to know about creating an email template or a letter template to welcome new employees to your company.

• Official welcome to the team. The typical welcome letter/Email is addressed to the new employee and begins with an official welcome to the team statement.
• Detailed information about the first day of work. The letter/email also details the start date, where to report on the first day of work, the expected arrival and departure time for the shift, and what to expect on the first day if special arrangements are being made to orient the employee.
• What To Bring Along and Where to Take It. A detailed explanation of what the employee will need to bring along to confirm the identity and work eligibility statuses such as social security card, driver’s license, and other relevant documents as needed. Details about when to meet with HR to submit necessary documents for the employee contract, benefits sign-up, tax documents, and acknowledgment of receipt of the employee handbook.
• Orientation To the Job. If an orientation is planned, information about this is included along with the date, time, and duration. If a less formal orientation is offered, then it is discussed in the letter/email with details about when the new employee will meet the team for an introduction, a tour of the facilities, and how training will proceed on the first day.
• Attachments for Emails/Enclosures for Letters. Welcome to the Team Emails usually include a statement that points to the attachments or links that provide necessary information for employees. Letters often include the same information in printed form. Many employers include a copy of the mission and vision statement, an employee handbook that outlines dress codes, employee behavior, and the policies that the new employee must read through. In most cases, an employee is asked to sign an acknowledgment that he or she has read the policy handbook and submit to HR for the employee file.

Here are some samples and templates to help you in writing a professional welcome letter.

Welcome Message Sample Email

Welcome Email Example

Classified Welcome Email To New Employee

Welcome Email As Security Officer

Welcome Email From Community

Welcome Email From Department

Welcome Email From HR

Welcome Email From Day Care

Welcome Email From Office

If you’re unsure about how to write a good welcome aboard email, here are a few tips that will help you write the best possible welcome aboard email:

• Format the email to make your new employee feel excited and welcome. This is an anxious and exciting time for him/her. Keep the block of text small and provide useful information to help alleviate any fears or concerns. Too much information can be confusing or frightening. Keep the wording simple and use subheadings, bullet points, and bolding for the essential points, so the email is more readable. You can also include graphics, images, or links to videos if you have them.
• Show your excitement. A new employee is coming onboard and probably doesn’t know anyone in the company. When you show your excitement in welcoming them on board, you are making them feel like they are already a part of the team that his or her input is essential to you and the other team members. Try to relax them with your words and make the employee feel welcome and excited about joining the team.
• Start by congratulating the new member, then welcoming him/her on board in a friendly tone. This will make the new employee feel good and motivated about joining the team. There are several different ways of writing a welcome on board letter. We’ve given you a few ideas, but you can use other ways of greeting a new team member.
• Be personal. Use the person’s name in the email as appropriate. Starting the greeting with just the first name is less formal, and it will help to put the person more at ease. Try to form a connection as one person to another with the welcome letter. Try to use the word you more than I or we because this puts the focus on the new worker. The welcome aboard email can help to build trust and a sense of belonging.
• Ask if there are any concerns. Let the new employee know that if they have any questions or concerns, you are happy to help. This can also help defray stress or anxiety. It shows you care and you’re cooperative from the beginning. Please include contact information to make it easier for them to contact you. If there are times that are better for you to be contacted, include this in the email.
• Show your company’s spirit. Show the new employee that the company has a unique culture. You can do this by including a few pictures of employees during break or fun events if your company is more casual. If the business is more formal, you can include graphics that show examples of dress standards, formal parties, and employees interacting. This is important so your new team member will have an idea about the climate and what to expect so he or she will know how to adapt to the environment.

We’ve provided you with the basic format and rules for writing a welcome aboard letter for a new employee. The templates give you a general idea of what is essential to include and why it’s essential. Your business is unique, so you will need to develop the content to reflect the atmosphere and culture of your company.