Excuse Letter Due to Foot Injury

An excuse letter is a type of formal letter usually written, explaining to individuals responsible or superior individuals as to why you could not sufficiently adhere to certain policies and fulfill your obligations. An example is the excuse letter for a foot injury, which will inform the responsible parties such as school or work of your condition to prevent undergoing any disciplinary actions as per the stipulated guidelines.

Writing of excuse letters is a common practice among many people. However, writing these letters is not enough; the usually need to be perfectly crafted. Thus, writing a perfect excuse letter will ensure that the information/message reaches the intended target properly, allowing them to make the proper decision regarding your case.

Writing a perfect excuse letter is also important since it will reflect the level of dedication and engagement you have towards the said institution. It will show your sincerity towards breaking the rules and that you acknowledge the inconvenience that may arise from your excuse.

A perfect excuse letter should strive to have the essential parts listed below.

• Date. This is written first on the top left corner of the page, indicating the exact day you will be handing in the letter to the concerned individuals.
• Name and Address. This section is written immediately below the date. It entails the name of the recipient of the letter or the office associated. Below this should be a brief address of the recipient organization, which will also entail the city location of the institution.
• Body. This is the vital part of the letter explaining further the subject to make the recipient better understand your reasons for requesting an excuse. It should be concise and to the point.
• Salutations. These are also important in an excuse letter to show respect and politeness. One should be placed immediately below the institution’s address and the other one immediately after the body section.
• Sender Information. This is added at the end of the letter below the final salutations. They comprise the name of the sender, contact information, and a signature for authentication.

You should also ensure that you at least adhere to the following guidelines in your excuse letter to ensure that it accomplishes its purpose.

• Be professional. An excuse letter is a type of formal letter and thus should be written in the format of a typical business letter to ensure that it looks professional and official.
• Properly understand the institution’s/employer’s guidelines. These guidelines should be majorly on the issue of procedures involved in writing and submitting the excuse letter. For instance, you need to familiarize yourself with the preferred mode of communication; that is, the employer could prefer calls, messages, emails, or letters. Also, you should familiarize yourself with the timeframe for delivering the letters to ensure that you do not pass on the deadline.
• Always be concise. This can be achieved by writing a letter solely focusing on the major message. This will ensure that your letter is brief and not lengthy. You should, therefore, avoid irrelevant information.
• Timely delivery of the letter. This will assist in preventing major inconveniences. Thus, you should immediately write and send the letter as soon as you can as this will allow your institution to make proper arrangements such as job substitutions or school plan rescheduling.
• Volunteer to assist. You also need to provide information regarding your proposals on how you will recover the lost time. Thus, you may offer to ask a fellow colleague to assist while you are away or promise to make extra time to accomplish some of the projects lagging behind because of you when you recover.