Excuse Letter for Being Absent Due to Fever (for Work and School)

An excuse letter serves as a record for your absenteeism. While it is practically impossible for a person to keep a 100 percent attendance, it is equally important for you to write an excuse letter to the administration communicating the foreseen or unforeseen reasons for your absenteeism.

Most institutions discourage absenteeism, and they have different ways of dealing with it. An excuse letter should be written to allow the recipient to know that your reason for being absent is genuine and valid. It is important to note that excuse letters may not be accepted for people who are regular absentees who mostly present worthless reasons.

When writing an excuse letter, it is important for you to understand the attendance protocols of the recipient. Here are some important parts to consider writing an excuse letter.

• Details of the Receiver: An excuse letter is a formal letter therefore it must have the name or designation of the receiver; return address of the recipient and the date you are sending the letter.
• Tone Should be Formal: The letter should be formal because in most cases the recipient holds a senior designation. In addition, the excuse letter should be polite and sincere while detailing genuine reasons for your absence.
• Reason for Absence: This is the main body of your letter. You should be as brief as possible but also outline genuine reasons for your absenteeism. Being honest and precise allows the reader to understand your reason for being absent.
• Details of the Writer: Writing your details in the letter such as your name, your department or admission number allows the reader to easily identify you. This also helps the reader when keeping record of your absenteeism.
• Attach Backup Documents: Depending on the absence policies of the recipient, it is important to attach documents such as hospital and medical attendance records to aid in verifying your absence if a need arises.
• Signature of the Writer: A signature is a unique mark that affirms that you are the author of the letter and contents provided are honest.

Writing an excuse letter may prove to be a daunting task. Here are some tips to guide you through.

• Formal Format: An excuse letter is a professional letter that should follow the formal format while maintaining a polite tone. It is important to note that an excuse letter is not a business document is as much as writing in business format is concerned.
• Explain the Reason Genuinely: As mentioned earlier, an excuse letter is addressed to a recipient of higher authority. Honesty allows the reader to understand your reason effectively with having to cross check though some cases require confirmations depending on the institution’s rules and regulations.
• Be Clear and Precise: An excuse letter is a professional letter and therefore you should be as brief as possible and precise to the point. Remember, be clear with the reasons you provide to enable your recipient to understand your excuse.
• Include Your Details in the Letter: It is advisable for you to include details such as your name, roll number in the letter to enable the reader to easily identify you. Some companies keep records of these letters enabling the reader to keep track of your absenteeism record.
• Provide Documents Where Necessary: In cases where an illness causes absenteeism, it is always right to attach medical records and documents on your excuse letter. This provides the reader with enough reason to understand your excuse.
• Send Letter as Soon as Possible: It is highly recommended that an excuse letter should be sent as soon as possible to allow the institution such as a company to find an alternative means or person to fill up the vacuum/void created in your absence. In case this does not happen, kindly offer to help more when you resume duty after your absence.