T-Shirt Order Letter (Sample & Template)

When sourcing for branded and personalized T-shirts, appropriate sales order letters have to be drafted and sent out. These are letters that basically spell out the items to be bought and their specifications. They also spell out the other terms of references that govern the sales and purchases of the stipulated items.

Though these letters vary significantly from place to place or circumstance to circumstance. This notwithstanding, they exhibit some unifying contents and elements. We discuss them here below:

• The required amount of T-shirts
• Nature and appearance of the designs
• Preferred color schemes for the job
• Size and fitting options
• Recommended date of delivery
• Other pertinent details

Knowing how to write a T-short order letter is definitely a good step insofar as upping your chances of receiving the right merchandise is concerned. We have compiled a list of the steps that might be of help to you throughout:

• Indicate your contact information as you would with any other letter. That is the one the receiving company will use to convey the merchandise to you.
• Write a subject line to help your recipient to quickly grasp the gist of the entire content.
• Address the recipient appropriately especially by employing the right salutation.
• Furnish the recipient with a piece of brief information about your company, its history, some of its core values, and what it stands for.
• Now give the details of the T-shirts you would like to receive. These include such issues as the size, fabric makeup, colors, and fitting information. If ordering multiple T-shirts, use separate paragraphs and bullet points to convey the descriptions.
• Highlight the mode of payment you would prefer to use to process the transaction.
• Specify the preferred mode of delivery as well as the associated dates and timelines.
• Incorporate the various special instructions that are necessary for executing the sales order or transaction.
• Assure them of your enjoyment of the future cooperation and encourage the recipient to contact you need be.
• Close it up with ‘sincerely yours,’ append your signature and date the letter.

• Take some time to plan before embarking on the write-up.
• Adopt a formal or official tone. Avoid fluff and unnecessarily casual talks while drafting this letter.
• Use an easy and formal language while conveying your letter.
• Pay particular attention to the quantities and specifications.
• Check out the spelling and grammatical mistakes.
• Stay within the subject of the discussion all the while.
• Maintain some politeness as you would not wish to ruffle feathers unnecessarily with the recipient of the letter.
• Stay away from all jargon and overly verbose languages.

Ordering your favorite branded T-shirts is a task you cannot treat or handle lightly. We reiterate the need to read the explanations and steps we have delineated above repeatedly to master and take full charge of the drafting process. There you go! We wish you all the best in your subsequent write up of the letter.