After the interview process is over, the best interviewee always gets the job offer. The offer can be presented verbally or through a letter. Regardless of how a job is communicated, the recipient needs to write back a letter confirming whether they have taken up the position or not.
The Job Offer Thank You Letter should be written even if there was a verbal acceptance or decline of the job offer.
Why Should You Send a Job Offer Thank-You Letter?
The main reason why you should send a job offer thank you letter is to tell your prospective employer of your decision, whether you are accepting or declining the job offer.
But assuming that you had already talked to your employer and expressed your acceptance verbally, why would you still need to send a thank you letter? Well, this letter shows respect, courtesy, and gratitude towards the employer who offered you a job position.
What to Include in a Job Offer Thank You Letter?
It is important to be precise about your decision to accept or decline the job offer given. However, regardless of the decision that you choose, you need to ensure that the letter shows gratitude for the job offer given.
A job offer thank you letter also allows you to seek clarification of the terms of employment as you accept the offer. This can help both you and your prospective employer in ironing out issues that may arise out of your employment contract. Some of the items that you might want to clarify from your employer include the salary and other benefits.
Note: At this point, you cannot renegotiate your salary; you simply seek clarification of how much it is with the benefits included.
You should also add your contact details and end the letter politely with a word of “thank you”.
Job Offer Thank You Letter Format
Whilst there is no agreed format for writing a Job Offer Thank You Letter, there are conventions that should guide your writing. Here’s a sample format that can be used to write the letter:
[Name of the applicant]
[Address of the applicant]
[contact information of the applicant]
[Date]
[Name of the employer]
[Organization of the employer]
[Address of the organization]
[Salutation,]
[Paragraph 1: A couple of sentences to show gratitude for being accepted for the position]
[Paragraph 2: A couple of sentences to show readiness to start the new duty]
[Paragraph 3: A couple of sentences to confirm if the starting dates are correct]
[Last paragraph: Polite sign off]
[Name of the applicant]
[Signature of the applicant]
Sample Job Offer Thank You Letter
Jared Dwight
1234-Harlem Park, CA 567
Jared.dwight @ mail . com
December 1, 2020
James Parker,
Sales Manager,
Granit Distributors Ltd.
1234 Main Street, NY 5687
Dear Mr. Parker,
I was delighted that you hired me for the position of sales representative after a competitive interview. I am glad that you have shown trust in me, and I can’t wait to begin my new role.
I am happy with the terms offered with an annual salary of $100,000, thus I accept them fully as they are. I will be joining the sales department on the 4th January 2021 to start planning the year’s sales agenda with other team members.
Please let me know if there will be any change regarding the starting date.
I am full of energy and ready to start my new position as I look to steer my career up.
Sincerely,
Jared Dwight.
Sample Job Offer Thank You Email
Subject line – Caren Rose – Offer Acceptance
Dear Mrs. Simpsons,
Following our phone call conversation yesterday, I am delighted to accept the position of Marketing Executive at Vimmal Holdings. Consider this email as a formal acceptance and commitment to my new role as Marketing Executive.
I am also agreeing to the terms of the offer letter, which base my starting annual salary at $120,000 plus commissions as agreed.
I cannot wait to start my new role on the 4th of January. Please do not hesitate to contact me through email or directly through my phone at (524) 987-8998.
Thank you for considering me for the job.
Yours sincerely,
Caren Rose
Job Offer Thank You Letter Templates and Examples
How to Send Your Letter?
Just before you send the letter, ensure that you have proofread it for any error.
You can send it as a hard copy or an email attachment. The mode of sending is determined by the mode that you received your job offer letter.
How to Accept a Job Offer Via Email?
Another option that you have for accepting your job offer is via email. This is an ideal way if there is a deadline attached to the job offer. This will mean that you must respond to the offer letter promptly.
Since you want to get it right from the onset, you should plan for this letter before the deadline approaches. This will give you time to include all the important details that should feature in a job offer thank you letter. For example, you should start thinking about the subject line, the content of the letter, and how you will agree to the terms of employment.
Whilst a phone call to agree to the employment contract can confirm your position, writing a Job Offer Thank You Letter is an opportunity for you to start your new role on good terms with your employer. It takes just a few minutes to write it; so you have no excuse for not writing it.
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