Sending Thank you emails after an interview is definitely not out of place and it also does not present you as desperate. Sending a thank you email to your interviewers helps supplement your earlier performance in the interview and also helps assure your interviewers of your interest in the job.
Basically, Writing a thank you email helps you connect with the hiring team much more faster and can even help in swaying their decision in your favor.
But what really are thank you emails? Lets take a look:
What are Thank-You Emails
Thank-You emails are a form of reaching out to interviewers and the hiring team after an interview. It would include a note of appreciation and reiteration of interest in the job. Generally, these kinds of emails give you a certain edge over those who are not in the habit of getting in touch immediately after an interview.
Some employers consider thank-you notes as some form of hiring etiquette; while a handwritten thank-you letter adds an organic touch, it might take a bit more time, leaving emails as the better option.
Since the letter’s content can offer reiteration of interest in the job, and slight influence on the prospective employer’s choice in your favor, you would need a faster means of sending it out. Emails are the perfect alternative since they retain the conventional letter structure and get to the destination in much less time.
Furthermore, thank-you emails offer the avenue to influence the decisions and recommendations of the interviewers. It is a subtle and potent strategy to make a good impression or correct a bad one, which might eventually affect your employers’ judgment favorably. It might also be the “ace up the sleeve” when employers must make a tight arbitrary decision on the candidates.
Handwritten appreciatory messages are a bit unsuitable for the purpose. They might convey the good-mannered impression you intend but fall short when time is of the essence, as in a candidate hiring process.
Some of the other things you can include in your thank-you email are portfolio links. While you restate your interest, you might as well remind the recipients of your capabilities and past experiences. Online links to your portfolio are a handy way to suggest to the interview to revisit your qualifications, while not coming off as desperate.
Composing a Thank-You Email
Before starting off the writing process, there are some things that should be taken into consideration. Composing a thank-you email requires tact, precision and a clear message as to why the e-mail is being sent. We would be reviewing some of the components that makes up a proper thank you email
A clear subject line
Your subject line must be straight-to-the-point and not too long. The logical fact is that your thank-you email stands a better chance at getting opened when it immediately comes off as a thank-you email.
A simple subject line could be “Thank you!” or “Thank you for your time and advice“. Others such as “I enjoyed getting to know [Company X]” and “Thanks for the interview” would do in a pinch as well. However, if you intend to take it a notch higher, you could use “Thank you, [Interviewer X]!
Personal greeting
It helps if you made the thank-you email personal, as it makes the intended message resonate better with the recipients. It does not necessarily mean you have to be informal, as you can keep a formal tone while being personal.
Show your gratefulness
You can go ahead to show appreciation for the interviewer since you have introduced with a “thank you“. The tricky part about expressing gratitude is that you want to do so without sounding insincere. Pay attention to the number of personal pronouns you use and focus on the fact that you valued the interviewer’s time during the interview session.
Restate your interest
The interviewer’s primary goal is to find the right talent for the job description, but the eventual selection would stem from the candidates’ eagerness to rise to an interview. Generally, reiterating your interest in a thank-you email tells the employers that you genuinely want the job.
Refer to specific interview topics
You do not want to generalize why you are thankful in you thank-you email; being ambiguous removes the “personalized” element in the message, ultimately coming off as insincere.
Make references to specific topics discussed in the interview, and how you find it interesting concerning your position. If anything, it shows attentiveness and proper handling of conversations.
Ensure that you can provide additional information
The most acceptable way to close a thank-you email is to hint on providing more information should the interviewer needs it.
Remind about the established response deadline
You can remind the personnel of any discussed subsequent meeting, in the same paragraph to provide more information.
End with a professional sign-off
Thank the interviewers again and close the email with a synonym for “sincerely“, your full name, and your primary contact information just below. If you have other links and contact details, you can include them further down the sign-off.
Different Types of Thank-You Email
Not all thank you emails looks, feels and sounds the same. There are different formats of thank you emails based on the message the interviewee wants to convey. It Could be a very detailed message or it can even be brief and concise. It could be formal or informal etc.
We would be looking at a few types of thank you emails below:
A brief thank-you email
A brief thank-you email needs to have a balanced tone between formality and personalization. You send these kinds of thank-you emails after a first interview or an interview where you did not meet the personnel one-on-one.
Below is an example of a brief thank-you email:
Sample email
Subject Line: Thank You [Interviewer X]!
Hello [Interviewer X],
Thank you so much for taking the time to meet with me and talk about the [Position Title] yesterday. It was a pleasure to learn more about your organization’s model and processes.
[something specific you discussed during the interview] got my interest, making me more eager to join [Organization Name]. I appreciate our conversation.
I was considered your statement on [the subsequent challenge your interviewers hinted on]. I was able to [a quick explanation of how you solved a similar issue] in my present/past job as [your current position]. It has led me to believe that my experience can translate into similar success as the new [the name of the job you are hoping to fill] in the company.
If you require more information from me, please feel free to contact me. I look forward to receiving your reply concerning [the scheduled date agreed upon during the interview].
Thank you once again for your time.
Sincerely,
[Your sign-off]
Detailed thank-you email
The detailed thank-you email would typically come when you share more information concerning the job and the interview. It would typically show that you have a good command of the topics elaborated upon in the interview.
An example is as follows:
Sample email
Subject line: Thank you for the opportunity!
Dear [Interviewer’s Name],
Thank you for taking the time to have a conversation with me yesterday. I enjoyed discussing [the position’s title] and appreciated learning more about how the role works in [Organization Name]. What excites me more is [a detail in the conversation that motivated you to join the company the more].
Concerning the project, we discussed, I began to evaluate the essential requirements to make it work. I have attached the presentation containing my sketches, as I have considered the prevalent market markers that determine the long-term impact.
Should you have any questions along the line, please reach out to me; I’ll be glad to go over them in detail.
Thank you again for the time. I look forward to your reply on [the discussed date] as planned.
Best,
[Your sign-off]
Formal thank-you email
A formal thank-you email would take on a more formal tone. It requires that you go into the details of the points you noted in the interview. It is the more suitable thank-you message for a high-profile position, or if your interview took an hour or thereabouts.
Below is an example of a detailed thank-you email:
Sample letter
Subject Line: Appreciate your time and recommendations, Mr./Ms. [Interviewer X’s Last Name]
Dear Mr./Ms. [Interviewer X’s Last Name],
I want to use the opportunity to thank you for making out the time to have a conversation with me regarding [the job for which you have put in] at [Organization Name] three days ago. It was an insightful session; I appreciate having a conversation with someone who comprehends my methods in handling [the business processes discussed in the interview] and to learn about your organization structure.
The future projects you touched on, assured me of the job being an excellent fit for my professional and personal interests; it is one where I believe I could make a valuable contribution. I particularly loved hearing about [A specific information on the job, which the interviewer shared] as [the reason you found it educative].
I was also thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position], I found that [a quick explanation of how you tackled a similar problem].
Finally, I have attached some of my works’ specifics, as we discussed, and detailed documentation of how they scale.
Should you need any other information from me that could help you decide, kindly contact me. I look forward to our videoconference session next week as planned.
Thank you very much.
Best regards,
[Your sign-off]
Informal thank-You emails
You must let your tone follow how much informality you feel is appropriate in the setting. If you have put into a company with a more laid-back operation (e.g., startups and creative organizations), an informal thank-you would not feel out of place.
Below is an example:
Sample letter
Subject line: Nice speaking with you!
Hi [Interviewer X],
I loved hearing more about the challenges ahead of the subsequent [position’s name] with [Name of Organization] yesterday! I feel pumped to join your team and help [achieve the expected outcome outlined by the job description].
I was chewing on what Leroy said concerning [a unique problem one of the interviewers had mentioned]. While I was the [name of your present/previous position], I discovered that [a specific solution you used to handle a similar issue] is the most cost-effective strategy by a mile. It drove up [an exact measurement related to the discussion]. I hope you find that helpful!
Please feel free to hit me up if you find you need any more information from me. I look forward to our call on Tuesday. Thanks again!
Best wishes,
[Your sign-off]
P.S.—I also wanted to say that you were right about the wings at Nando’s. I copped a bucket as I made my way home. Heavenly! [Or any other informal reference to a detail mentioned in the interview.]
Sending a Thank-You Email
It would be best if you kept in mind the timing of a thank-you email. Time makes a significant difference in an excellent thank you email that “hits the right spot” and one that does not. The most appropriate time frame to send a thank you mail for is about 24 to 48 hours after the interview.
Sending email after being interviewed by different interviewers:
It might happen that you got interviewed by a panel of people and would like to send a thank-you message for each of them. You can customize thank-you email for the individuals, personalizing it for each of them.
When you do not have everyone’s email address:
You can send the message to the addresses you have and leave a paragraph where you address the rest; you could include their names if you remember them.
It is important to note that there are some things that shouldn’t be done/included in any “Thank you” email being sent to an interviewer. The tone and content of the email should be formal and grammatically correct. Below are a few of the Dos and Don’ts to consider before sending in any “Thank you” email:
| The Do’s | The Don’ts |
| Broach anything you wish you would have said. It is fair to summarize the salient points you missed in the interview. | Do not annoy your interviewers. Try to stay focused on the matters within the interview. |
| Express that you want the job. Employers mostly want to see the eagerness. | Do not overwrite the stuff. Summarize the points and message you wish to convey. |
| Discuss any issue mentioned during the interview. It shows that you were attentive. | Do not send grammatically incorrect emails. It would harm your chances of getting the job. |
| Always proofread your spelling mistakes. Use relevant software to make the process easier. | Do not sound desperate Sounding desperate about the job might put off the employers and reduce your chances of getting the job |
You can download from our catalogue of templates online; they are tested and tried, saving you from the inconvenience of coming up with an excellent thank-you email all by yourself.
Not really since they are not officially obliged to reply. However, it is a good sign if you receive a response to a thank-you email.
For formal emails, strictly formal salutations would do, while you can use your discretion for the other kinds of thank-you emails.
If the employer draws out the interview process over a long period and prefers a more traditional form of contacting the candidates, a letter will work better than an email.
Writing a thank-you email might open a window of opportunity in your favor as the interview process roll along. Above are points on how to write an excellent thank-you email, to whom you would address it, and some rules to follow for the intended results.
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