A lot can change when schools close for the holidays. Even when nothing does, parents will usually appreciate a welcome letter from the principal. This is a formal document written by the school administration to review any changes or developments. It gives an overview of what to expect during the new term or year and legitimizes school opening.
As a school principal, it is your duty to draft this letter. The parents at your school will be looking to you for an accurate, informational, and up to date message. They will also appreciate a warm welcome to play their role in the success of the term.
Here is a detailed review of all you should know to draft an effective welcome letter from the principal.
Writing Tips for a Welcome Letter from Principal
A welcome letter is your chance to connect with the parents at your school. It is also an opportunity for you to pass on important information about the school year. Here are some writing tips to help you achieve this:
- Welcome the readers – Start your letter by welcoming the parents and guardians to a new year or term. Set a positive mood before you deliver your message.
- Mention the holiday or break – Mention why schools had recessed. Did the students go home for the winter holidays? Was there a natural disaster?
- Provide specific dates – State the exact dates of opening and any other relevant days such as school trips and PTA meetings.
- Recap the previous year or term – Briefly outline the achievements and challenges of the last year or term.
- Give an overview of the new year – Describe your plans for the new year or term.
- Mention any changes you plan to make in the school administration.
- Invite the readers to participate in making the term or year a success
- Use professional language
- Avoid using jargon, short forms, or slang to promote understanding.
- Provide your contact information
- Mention your name and job designation
Welcome Letter from Principal (Format)
{Date}
{School/ Institution Name}
{School/Institution Address}
{City, State, Zip Code}
Re: Welcome to the {Year} School Year
Dear Parents and Guardians,
It is my sincere hope that you enjoyed your {type of holiday} holidays. I formally welcome you to the {year} school year that begins on {date}. As the school principal, I am eager and excited to begin what promises to be a very successful year.
This year, we plan to {briefly outline the school year plan}. We believe that your support will be instrumental to the realization of these objectives. This is why we request that you {mention the role of the parents in achieving your goals}.
We also hope to {mention changes}. These adjustments will allow us to {state purpose of changes}.
We are available to answer any questions you may have. Kindly contact our office at {contact information}.
Thank you for your continued support.
Best regards,
{Your Name}
School Principal
Sample Welcome Letter from Principal
29 August 2030
St. Mary High School
345 Mulberry Road
Wilmington, NC 56789
Re: Welcome to the 2030 School Year
Dear Parents and Guardians,
It is with great pleasure that I welcome you to this new term of the 2030 school year. I hope that your holidays were joyful. As the principal, I look forward to working with you to make this year the most successful one yet.
Mrs. Chase, who was the senior English teacher, took her retirement this August. To replace her, we have hired a new member of staff, Ms. Magdalene Mayer. We believe she is an excellent addition to our team.
Other slight changes this year include the addition of an assistant coach to the football team and renovations to the school gym.
We look forward to working with you to achieve our objectives. Attached is a newsletter detailing your role in this quest.
If you have any questions, contact our office at 555 6789 976 or stmaryhigh.com.
Thank you for your continued support.
Helen Montgomery
School Principal
Welcome Letter from Principal (Word Template)
As a principal, you serve the role of educator and leader. You are also an essential source of information for the parents at your school. This is why it is crucial for you to draft a detailed welcome letter from the principal every time schools reopen.
Keep your letter factual and professional. Try only to include information that is relevant to the readers. If you require support from the parents in any way, make sure to mention it in the letter.
Finally, always proofread your letter before posting it to the school website or sending it to parents.
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