Proof of Residency Letter (Template and Examples)

Proof of residence letter is a formal document proving that an individual resides at an address. It is also referred to as an affidavit of residence and can be written by a landlord, employer, roommate, parent, or family member.

In most instances, the letter is accompanied by supplemental evidence such as an IRS Form W-4 for employees or a lease agreement for tenants. When there is no evidence, the letter should be notarized.

In this article, we learn more about a proof of residence letter and how to write it.

Proof of residency letter is a legal document. Aside from being drafted officially, it should contain the following elements:

• A letter heading reading “Proof of Residence” or “Affidavit of Residence.”
• A date for when it was written and notarized
• Specific tenancy dates and durations
• The writer’s contact information
• The address of the recipient
• An official signature

Make sure to provide copies of all requested evidence.

An affidavit of residence can be what someone needs to get a license, vote, or qualify for benefits from an institution. Here are some pointers to help you draft this letter appropriately:

• Use your legal name
• State your relationship with the subject
• If you are an employer, add your job title and company name.
• If you are a landlord, add the property’s name, address, and letterhead.
• Provide your full address and contact information
• Affirm that all the information you have provided is accurate and true
• If the requester needs a notarized letter, create a line for the notary to sign

As a landlord, employer, roommate, or parent, you may need to draft this letter several times. Here is a template that you can tailor to your needs and a sample for inspiration.

Proof of Residency Letter from Landlord

Through this letter, a landlord provides documentation that an individual resides on their property. The landlord may attach the lease and sign the letter in the presence of a notary public.

Proof of Residency Letter from Roommate

This letter is written by a current roommate of the subject. It gives testimony that the subject is presently living in premises and has been for a specified period.

Proof of Residency Letter from Employer

It is written by a manager or employer to show that an individual has been working in a specific area for some time. It may be accompanied by supporting evidence and notarized.

Proof of Residency Letter from Family Member

This letter is written by a sibling, spouse, or partner to prove that someone lives in residence. It may be used to prove that the subject lives with a specific number of people.

Many situations call for proof of residence letter. It may be requested by a Department of Motor Vehicles (DMV when a person is applying for street parking or getting a license. Someone may also need it when registering to vote or for residency benefits from a college. When drafting this letter for someone, make sure to type it in standard business format, and use professional language. Finally, proofread the letter and correct any grammar or spelling errors.