17 Sample Termination Letters for Attendance Issues

Sample 1: Chronic Tardiness

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Chronic Tardiness

Dear [Employee Name],

---

Despite multiple verbal and written warnings regarding your repeated late arrivals, your attendance record shows you were late on [Number] occasions over the past [Timeframe]. This behavior violates Section [Policy Section] of the [Company Name] Attendance Policy, which requires employees to be present and ready to work by their scheduled start time.

You received a final written warning on [Date of Final Warning], yet your tardiness has continued. As a result, we have no alternative but to terminate your employment effective [Effective Date]. Your final paycheck, including accrued benefits, will be provided on your last day. Please return all company property, including your ID badge and keys, to Human Resources by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 2: Excessive Unexcused Absences

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Unexcused Absences

Dear [Employee Name],

Your attendance record shows [Number] unexcused absences between [Start Date] and [End Date], in violation of our Attendance Policy (Section [Policy Section]). You were counseled on [Dates of Counseling] and issued a written warning on [Warning Date], yet your unapproved absences persisted. 

Continued neglect of attendance responsibilities disrupts operations and places undue burden on your team. Therefore, your employment with [Company Name] will end as of [Effective Date]. Final wages and any accrued paid time off will be processed in accordance with state law and delivered to your address on file. Please contact HR to arrange the return of all company equipment.

Sincerely,
[Supervisor Name]
[Title]

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Sample 3: No-Call, No-Show Incident

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for No-Call, No-Show

Dear [Employee Name],

On [Date of Incident], you failed to report for your scheduled shift and did not notify your supervisor, constituting a no-call, no-show. This unauthorized absence breaches Section [Policy Section] of [Company Name]’s Attendance Policy.

You were informed during orientation and in your employee handbook that such conduct may result in immediate termination. Given the severity of this infraction and its negative impact on operations, we are terminating your employment effective today, [Date]. Your final compensation, including any eligible benefits, will be mailed to you. Please return all company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 4: Pattern of Incomplete Workdays

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Leaving Early Without Approval

Dear [Employee Name],

Over the last [Timeframe], you have left work early on [Number] occasions without prior approval or notification, violating Section [Policy Section] of our Attendance Policy. You were coached on this behavior on [Coaching Dates] and received a written warning on [Warning Date], yet you continued leaving before the end of your scheduled shift.

Consistent adherence to your full schedule is essential for team productivity. Accordingly, your employment is terminated effective [Effective Date]. Your last paycheck and any accrued benefits will be available on that date. Kindly return all company property to HR by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 5: Failure to Comply After Multiple Warnings

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Repeated Attendance Violations

Dear [Employee Name],

You have been issued three attendance warnings—on [Dates of Warnings]—for tardiness and unauthorized absences. Despite these documented warnings, your attendance record shows no sustained improvement, in direct violation of Section [Policy Section].

Continued non-compliance undermines department performance and violates company standards. As such, your employment will be terminated effective [Effective Date]. You will receive your final wages, including prorated benefits, on your last day. Please coordinate with HR to return any company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 6: Abandonment of Position

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Job Abandonment

Dear [Employee Name],

After failing to report to work since [Last Date Worked] and neglecting to inform your supervisor or HR of your absence, [Company Name] considers your position abandoned per Section [Policy Section] of the Attendance Policy.

We provided attempts to contact you via phone and email on [Contact Dates] without response. Therefore, your employment is terminated effective today, [Date]. Your final compensation and information on benefits continuation will be mailed to your home address. Please return any remaining company items to HR immediately.

Sincerely,
[Supervisor Name]
[Title]

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Sample 7: Unauthorized Extended Leave

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Unauthorized Leave

Dear [Employee Name],

You took an unauthorized leave of absence from [Start Leave Date] to [End Leave Date] without written approval from management or HR, violating company policy Section [Policy Section]. Prior discussions on [Discussion Dates] stressed the need for formal approval for any extended leave.

Given the operational impact and policy breach, we must terminate your employment effective [Effective Date]. Your last paycheck, including accrued paid leave, will be provided in compliance with company and state requirements. Return all company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 8: Medical Leave Abuse

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Misuse of Medical Leave

Dear [Employee Name],

Our review indicates that you misrepresented a medical leave beginning [Leave Start Date], including failure to submit required doctor’s notes and evidence, contrary to Section [Policy Section] of the Attendance Policy. You were counseled on these requirements on [Counseling Date] and placed on notice, yet the documentation remains incomplete.

Misuse of protected leave jeopardizes trust and compliance obligations. Effective [Effective Date], your employment is terminated. You will receive information about final pay and any COBRA eligibility separately. Please return all company assets by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 9: Habitual Late Arrival

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Habitual Late Arrival

Dear [Employee Name],

Your records show you were late to work on [Number] of your last [Timeframe] scheduled days, despite a written warning issued on [Warning Date] referencing Section [Policy Section] of our Attendance Policy. Punctuality is crucial for shift coordination and client commitments.

As no improvement has been noted, your employment will end on [Effective Date]. You will receive your final wages and details on benefit status in the mail. Company property should be returned to HR no later than [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 10: Early Departures Without Approval

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Unauthorized Early Departures

Dear [Employee Name],

Between [Start Date] and [End Date], you left your shift early on [Number] occasions without supervisory approval, in breach of Section [Policy Section]. You received verbal coaching on [Dates] and a formal written warning on [Warning Date], but your behavior persisted.

As consistent full-shift coverage is essential, we are terminating your employment effective [Effective Date]. Final pay, including any unused PTO, will be provided accordingly. Please return all company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 11: Repeated No-Show on Fridays

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Repeated Friday Absences

Dear [Employee Name],

You have failed to report for work without notice on Fridays—specifically on [Dates]—constituting a pattern of unexcused absences and violating Section [Policy Section]. You were warned on [Warning Date] that additional infractions would lead to termination.

Despite this, you missed [Number] more Fridays. Consequently, your employment will terminate on [Effective Date]. Your final compensation and benefits information will be mailed. Please deliver all company items back to HR by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 12: Excessive Personal Days

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Excessive Use of Personal Days

Dear [Employee Name],

Our records indicate you have exhausted your allotted personal days and taken an additional [Number] days without authorization, violating our Attendance Policy Section [Policy Section]. You were notified on [Notification Dates] of your nearing limit, yet you continued to request unapproved days off.

Due to this policy breach and its operational impact, your employment is terminated effective [Effective Date]. You will receive your final pay and details on any owed benefits. Please coordinate the return of company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 13: Failure to Submit Attendance Records

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Non-Submission of Timesheets

Dear [Employee Name],

You have failed to submit required timesheets for the pay periods ending [Dates], contravening Section [Policy Section] of the Attendance and Payroll Policy. You were reminded on [Reminder Dates] and issued a written warning on [Warning Date], yet the records remain incomplete.

Accurate attendance records are mandatory for payroll and compliance. Therefore, your employment will terminate effective [Effective Date]. Your final wages will be calculated based on available records and state regulations. Return all company assets by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 14: Violation After Final Warning

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment Following Final Attendance Warning

Dear [Employee Name],

On [Final Warning Date], you received a final written warning regarding your attendance infractions, including [List Infractions]. Despite this, you were absent without approval on [Date of Recent Infraction], violating Section [Policy Section].

As outlined in the warning, further violations would result in termination. Accordingly, your employment ends on [Effective Date]. Your last paycheck and benefit continuation details will follow. Please return company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 15: Absenteeism Impacting Team Performance

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Absenteeism Affecting Operations

Dear [Employee Name],

Your unscheduled absences—totaling [Number] days in the last [Timeframe]—have significantly disrupted team workflow and client deliverables, in violation of Attendance Policy Section [Policy Section]. You were counseled on [Counseling Dates] and given a written warning on [Warning Date], yet your attendance did not improve.

As reliable attendance is critical to departmental success, we are terminating your employment effective [Effective Date]. Your final wages and any accrued benefits will be processed per company policy. Return all company items by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 16: Unauthorized Breaks Leading to Absence

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Unauthorized Extended Breaks

Dear [Employee Name],

On [Dates], you took extended breaks totaling [Duration] without approval, effectively missing work time and violating Section [Policy Section] of our Attendance Policy. You were warned on [Warning Date] that unauthorized absences during breaks would not be tolerated.

Your continued disregard for break policies leaves us no choice but to terminate your employment effective [Effective Date]. Final compensation and benefits information will be provided. Please return all company property by [Return Date].

Sincerely,
[Supervisor Name]
[Title]

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Sample 17: Attendance Violation During Peak Period

[Date]

[Employee Name]
[Job Title]
[Department]
[Company Name]

Subject: Termination of Employment for Attendance Violation During Critical Period

Dear [Employee Name],

During our peak operational period from [Start Date] to [End Date], you missed [Number] scheduled shifts without proper notification, in direct violation of Attendance Policy Section [Policy Section]. You were reminded of the importance of attendance for peak workload management on [Reminder Dates], yet the absences persisted.

Given the critical nature of this period, your employment will terminate effective [Effective Date]. Your final pay, including any unused leave payouts, will be issued according to company policy. Kindly return all company items to HR by [Return Date].

Sincerely,
[Supervisor Name]
[Title]