15 Resignation Acceptance Email Reply Samples

1. Formal Resignation Acceptance Email

Dear [Employee’s Name],
Thank you for your resignation letter dated [Date]. I accept your resignation from your position as [Job Title], effective [Last Working Day]. We appreciate your contributions during your time with us and wish you success in your future endeavors. Please coordinate with HR to ensure a smooth transition.

Best regards,
[Your Full Name]
[Your Position]

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2. Resignation Acceptance with Appreciation

Dear [Employee’s Name],
I acknowledge and accept your resignation, effective [Last Working Day]. Thank you for the dedication and hard work you’ve shown over the years. Your presence on the team will be truly missed. We wish you continued success in your career.

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Warm regards,
[Your Name]
[Your Job Title]

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3. Resignation Acceptance with Short Notice

Dear [Employee’s Name],
I understand and accept your resignation effective [Last Working Day], though it comes on short notice. We will do our best to accommodate the transition. Thank you for your service, and I wish you all the best in your next chapter.

Sincerely,
[Your Name]
[Your Title]

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4. Resignation Acceptance with Counteroffer Declined

Dear [Employee’s Name],
I respect your decision to move forward with your resignation despite our discussions. We accept your resignation effective [Last Working Day]. Your skills and leadership will be greatly missed. Best wishes on your new role.

Best,
[Your Name]

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5. Grateful Resignation Acceptance

Dear [Employee’s Name],
It’s with mixed emotions that I accept your resignation. Your commitment and positive attitude have made a lasting impact here. Thank you for everything you’ve done for the team. Best of luck in all your future pursuits.

Regards,
[Your Name]
[Your Position]

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6. Resignation Acceptance from Intern or Temporary Staff

Dear [Employee’s Name],
Thank you for informing us of your departure. We accept your resignation from your temporary position, effective [Last Day]. We appreciate your efforts during your time here and hope the experience serves you well in your career.

Best wishes,
[Your Name]
[Job Title]

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7. Resignation Acceptance with Transition Request

Dear [Employee’s Name],
Thank you for your resignation notice. We accept your resignation effective [Last Day]. In the meantime, we would appreciate your assistance in handing over your responsibilities and documenting any ongoing tasks. Wishing you all the best.

Sincerely,
[Your Name]

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8. Resignation Acceptance with Positive Feedback

Dear [Employee’s Name],
I accept your resignation with sincere appreciation for your outstanding performance. You’ve set a high standard and will be hard to replace. We wish you continued success in your new role and hope our paths cross again in the future.

Warm regards,
[Your Name]

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9. Resignation Acceptance After Probation Period

Dear [Employee’s Name],
Thank you for your email regarding your resignation. We accept it effective [Last Day]. While your time here was brief, we appreciate your efforts and wish you success in your next opportunity.

Best,
[Your Name]
[Job Title]

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10. Friendly Resignation Acceptance

Hi [Employee’s First Name],
Got your resignation note, and while I’m sad to see you go, I completely understand. It’s been a pleasure working with you. Wishing you all the best in your next chapter — they’re lucky to have you!

Cheers,
[Your Name]

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11. Resignation Acceptance for Remote Employee

Dear [Employee’s Name],
I acknowledge receipt of your resignation and accept it effective [Last Day]. It has been a pleasure working with you remotely, and your contributions have been greatly valued. All the best as you move forward in your career.

Kind regards,
[Your Name]

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12. Resignation Acceptance with Retirement Wishes

Dear [Employee’s Name],
Thank you for your resignation notice. We officially accept your decision to retire, effective [Retirement Date]. Your experience and dedication have left a legacy here. Congratulations on your retirement!

Warmest regards,
[Your Name]
[Your Job Title]

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13. Resignation Acceptance with Rehire Invitation

Dear [Employee’s Name],
Your resignation has been accepted effective [Last Working Day]. Thank you for your meaningful contributions to the company. You will always be welcome back should you wish to return in the future.

Sincerely,
[Your Name]

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14. Resignation Acceptance Due to Personal Reasons

Dear [Employee’s Name],
We respect your decision to resign due to personal reasons and accept your resignation effective [Last Day]. Please know that your work has been appreciated and we hope everything works out positively for you moving forward.

Kind regards,
[Your Name]

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15. Resignation Acceptance Due to Health Concerns

Dear [Employee’s Name],
I’m sorry to hear about the circumstances leading to your resignation. We accept it, effective [Last Day], and wish you strength and a swift recovery. Your well-being is what matters most — take good care.

With warm wishes,
[Your Name]