The continue working letter of intent is usually written by a person working as a contractor for an employer, whose contract is about to end and who wishes the contract to be continued or extended. In most cases it is the contractor who writes the letter, however, occasionally the employer may also prepare a “continue working letter of intent.”
If the contract is to be extended, the employer will prepare a new agreement or contract extension to be signed off by both the employer and the contractor. The agreement may be simply an extension of the existing contract, or the document may be a brand new contract with new dates and deliverables for the contractor to review and agree to. In some situations, the terms employee and contractor are used interchangeably. There are potential tax implications along with rights and conditions tied to both. This subject is beyond the scope of this document, however, we will use the term contractor in all cases for our purposes.
If you are concerned about whether you are a contractor or employee, a conversation with both human resources and a tax accountant may assist in clarifying which type you are and the associated tax and benefit consequences.
What is a Continue Working Letter of Intent?
The contractor usually prepares the “continue working letter of intent”, to express their interest in extending the business contract relationship. The letter should cover why the contract should be continued, including potential dates and deliverables. The letter should be concise, briefly summarize the past accomplishments and the value the contractor brings to the employer. The letter of intent can also remind the employer of the qualifications of the contractor and how the employer would benefit from continuing the relationship. A professional well thought out business letter provides a formal indication of the desire to maintain the relationship and leads to a discussion to continue the relationship. It may lead to a conversation about a permanent position with the company as well, although this can be considered a potential by-product of the letter and not the intent of the letter.
How to Write
Preparing to write a continue working letter of intent can be straightforward. The information you need, in addition to the template, is usually readily available. This information should include:
- Name of the decision-maker or sponsor regarding renewal of your contract
- Current contract number
- Current contract end date
- New dates proposed for the contract
- A summary of your accomplishments during the current contract
- Summarize the goals, deliverables of the proposed contract
- Terms and conditions that may or may not change with the new term of the contract
Once you have all of this information, prepare a one-page letter covering these details. If a new individual will be deciding to extend your contract, including an up-to-date resume may also be considered.
Continue Working Letter of Intent — Format
[Your Name]
[Full address and]
[Email]
[Phone number]
[Date]
[Name of Employer]
[Title]
[Full address, and]
[Email]
[Phone number]
Dear [Name]
[Contract Number- If applicable]
Body – Paragraph 1 – Introduction and Proposal to Extend
Body – Paragraph 2 – Describe Achievements, Results
Body – Paragraph 3 – Describe New Deliverables, Work yet to be completed, Mention Skills,
Abilities & Credentials
Body – Paragraph 3 – Next Steps and/or Call to Action
Closing – Sincerely, regards,
Signature
Printed Name
Sample Continue Working Letter of Intent
[Your Name]
[Full address and]
[Email]
[Phone number]
[Date]
[Name of Employer]
[Title]
[Full address, and]
[Email]
[Phone number]
Dear [Name]
Regarding [Contract #123456]
This letter is to provide my formal request to [renew or extend] my employment contract, ending on [Date] with your company.
During my current contract [ the team I was leading or I have met the following milestones and improved the overall results of the group]:
List: _______
I believe my continued contributions to the organization can continue to improve results and achieve the following goals:
List: _______
Thank you for the opportunity to continue to work with your company and the team of professionals in your organization. I look forward to discussing the next contract, deliverables, terms, and conditions at your convenience.
Sincerely
[Signature]
[Printed Name]
Continue Working Letter of Intent (Word Template)
The continue working letter of intent should be no longer than one page. It should be sent to the person or persons who have the responsibility for managing the area or project you are working on. This person may be able to decide to extend your contract on their own or at the very least sponsor your contract renewal.
Often, the letter is a formal recognition of general discussions and interest expressed by both parties regarding the renewal of a contract. Your proposal should reflect deliverables, results, and/or functions that the organization recognizes are needed. They should also have the budget set aside to fund the project and specifically your billing.
The objective of the letter is to highlight the value you have already made to the organization, the value that you can continue to deliver, and your firm interest in continuing to work on the project of the position you have been filling.
This letter should trigger discussions leading to finalizing the deliverables, salary, start and end dates, other terms and conditions in a contract or formal agreement to be signed by both parties.
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