If you are requesting a student recommendation letter from a professor or teacher, remind them how they know you and why you require the letter. The more you can help them, the easier it is for them to sit down and write the letter and do a better job. Let them know the types of jobs you will be applying for so they can keep the letter in context. Include the latest copy of your resume and provide information on where to send the letter when they are finished.
What is a Student Recommendation Letter?
The purpose of a student recommendation letter is to help the student in the application process for a position by documenting their work skills, ethics, and character traits. You are providing a reference for the student based on your experience with the student and their demonstrated results and accomplishments, skills, and strengths.
You may not be intimately familiar with the student’s grades and achievements. If they do not provide this information, request it so that you can prepare a well-rounded complete reference letter.
If you have been requested to write a student recommendation letter, you should include how you know the student and why they would be a good candidate for the position they are seeking. You might include examples that could help them obtain the job they are looking for.
If you need more information, ask for it. Additional information such as their resume, job listing, or related courses taken at the college or university can help you tailor the letter to the job they are applying for.
What to Include in a Student Recommendation Letter?
Before writing the letter, you should collect the following information since you may want to include this information in the letter.
- Academic achievements
- Extracurricular activities and achievements
- GPA
- Information about the program at the university
- Information about the job or position they are applying to
- A copy of their resume
- A copy of the job description, or post-graduate program if available
- Ask the student about their goals for the job, why they are applying, and what they hope to gain
- Ask for details about who to send the letter to
How to Prepare?
Once you have all of the information you will need for the letter, it is time to organize your thoughts and the data you have available. The letter should be addressed to a specific person for a specific position or the address can be addressed To Whom It May Concern, in the HR department of the admission office if applying to a school.
Next, introduce yourself and provide information that ties you to the student. You are establishing your credentials and credibility as a reference for the student. You may include your relationship with the student and highlight the student’s capabilities with examples.
Always conclude the letter with an offer to be available if there are more questions about the student. This shows your confidence in the student and that you endorse them for the position they are applying to.
How to Write a Student Recommendation Letter
The general flow of the letter should follow the list below. Make sure you have all of the information you will need before beginning to write the letter.
- Address the letter to a specific person or keep it general if it will be used several times
- Describe yourself, include your qualifications and establish your creditability
- Cover the details of the academic relationship with the student
- Describe the student’s skills, qualifications and include examples
- Conclude and summarize the letter
- Indicate how you can be reached if needed for more information
Tips and Things to Avoid
- The letter should be professionally written
- Keep it to one page
- Include options for contacting you
- Align the letter, skills, etc. with the organization considering the student
- Emphasize how the student can contribute to the school or company
- Use factual information
- Customize your reference letter based on its intent, e.g.
- Academic
- Letter for a High School Student
- Application to a Business School
- Application for Employment
- Application to Graduate School
- Application to Law School
Student Recommendation Letter – Format
Name of the person the letter is addressed to, address, phone number
Date
Salutation
Body – Paragraph 1 – Introduce yourself and establish your credentials
Body – Paragraph 2 – Describe Skills, Abilities & Credentials of the student
Body – Paragraph 3 – Summarize and include how you can be reached
Closing
Signature
Printed Name
Sample Student Recommendation Letter – 1
(Name of the person the letter is addressed to)
(Full Address)
(Phone number)
(Date)
Dear (Name of the person the letter is addressed to)
My name is (Your name) and I had the pleasure of coaching and teaching (Students name) at (Name of School, College or University). My position at the school is (Your Position) and I taught (Students name) in my class (Name of Class) this year. I also coach (name of sport) and had {name of Student) on the team, where they showed great sportsmanship. I strongly recommend ( name of student) into the (program).
(Students name) has demonstrated a strong work ethic, maturity, and level-headedness in class and on the sports teams they participated on. (Students name) is an excellent role model for her peers and is focused on learning through challenging their skills and learning through the process. (Students name) is impressive on and off the sports field showing a positive attitude at all times.
An excellent athlete is someone who can play under pressure, exhibit positive leadership qualities, and demonstrates great sportsmanship even when they lose. (Students name) has these qualities
I believe (name of University applied to) will reap benefits from (Students name) ambitious drive, great attitude, and ability to lead others in the classroom and on the field. (Students name) is the right choice to join your (Program).
Please feel free to call me to discuss (Students name) impressive record at our school. I can be reached at XXX-XXX-XXXX and by email at (Your email address)
Sincerest regards
(Signature)
(Printed Name)
(Title or Department)
(Full address)
(Phone number)
(Email)
Sample Student Recommendation Letter – 2
(Name of the person the letter is addressed to)
(Full Address)
(Phone number)
(Date)
Dear (Name of the person the letter is addressed to)
My name is (Your name) and I teach ( Subjects) at (School Name) for grades ( xx and xx). I have worked closely with (Name of Person) in several schools and organizations over the past (X) years. From the beginning, I was impressed with his leadership and mentoring skills in the classroom as well as with his colleagues. He brings humility, maturity, and leadership to the classroom and extracurricular programs. I can strongly recommend (Name of Person) as your (Name of Position).
(Name of Person) led students and faculty as the VP of (example – Safety Committee) to improve the safety of our campus. He helped to make changes to the campus security program (Provide examples). Even local news organizations covered our safety program here at the school.
He has successfully helped students understand a variety of subjects they were struggling with. (Provide Examples). (Name of Person) works very well in one on one situations as well as those with larger groups.
I can strongly recommend (Name of Person) as your (Name of Position) and I am confident he will make a meaningful and significant contribution to your team and your school.
Please advise if you require any additional information. I can be reached at XXX-XXX-XXXX and by email at (Your email address)
Sincerest regards
(Signature)
(Printed Name)
(Title or Department)
(Full address)
(Phone number)
(Email)
Student Recommendation Letter (Word Template)
As the author of a student recommendation letter, you can have an incredible impact on the success or failure of a student in their new position, whether it is continuing education or joining a school faculty. By taking the time to collect the information and writing a high-quality, factual letter, you can have a significant influence on whether they get the position or not. These successful students also reflect positively on your career and the reputation of the school you represent.
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