16+ Free Acknowledgement Letter Templates and Examples – Word

In business practice, acknowledgment letters have an important role as they indicate if and when certain documents or goods were received. Acknowledgment letters are essential as they serve as proof that a party to a deal or contract has fulfilled its obligations. These letters, therefore, are important as they help build cooperation and trust between business clients and partners.

For any commercial deal, if the company or business receives a particular document, sending an acknowledgment letter is necessary either by post or email. A deal is only said to be completed in business when an acknowledgment letter of receipt is exchanged. 

What is an Acknowledgement Letter? 

An acknowledgment letter is an official document that is used formally by businesses to acknowledge that they have received something. An invoice is an example of such a document and can be used as a courtesy note, for records, or to raise a query/issue with whatever product/service was received.

The letter confirms the receipt of the documents by the other party, marking the completeness of the deal between the two parties. The letter of receipt works as proof that the business commitment made between the two business partners has been accomplished. An acknowledgment letter is a necessary business document that must be preserved for future purposes.

What to Include? 

When you are writing an acknowledgment letter on behalf of a registered company, it is important that you use the official company letterhead. This, however, may not be required if you are writing the letter on a personal level. The subject should dwell on what is being acknowledged. You may want to start the body of the acknowledgment letter with a standard salutation such as “Dear…” 

Details that must be included in a letter of acknowledgment:

• The name and details of the individual sending the letter
• The name and details of the company or person to whom the acknowledgement letter is being sent to (the recipient)
• Date when the acknowledgement letter is sent
• The letter subject stating the reason for writing the acknowledgement
• Statement of confirmation of item/document receipt
• Any additional information that needs to be sent about the transaction.

Acknowledgement Letter Format

The acknowledgement letter format has the following main components:

• Names and addresses of both parties
• The subject
• Body
• Conclusion and signature.

The acknowledgment letter format must include the names and addresses of the sender and recipient. The present date must also be mentioned and if applicable, use the company letterhead. The subject should be stated at the beginning of the letter, acknowledging receipt of the product or document.

The body of an acknowledgment letter should have details of the product or item received along with the exact dates of receipt. This also confirms that the item has been received in good condition and not damaged. If the item was damaged in any way during the transportation, this should be mentioned in the body of the letter.

In closing, you may want to include how your company wishes to continue doing business with the letter recipient or any other affirmative statement. The letter must be signed.

Sample Donation Acknowledgement Letter

From,

Mr. Michael Kawasaki 

The Director

Turner Welfare Foundation Intl.

To,

Ms. Tiger Woods,

62728 Bridge Road.

Re: Acknowledgement Letter of Donation

Dear Mr. Woods,

On behalf of Turner Welfare Foundation Intl. we want to acknowledge receipt of your donation of $150,000. We appreciate your concern and support towards our objective of wildlife conservation. Every donation counts and goes a long way to achieving our mission.

From our Turner Welfare Foundation Intl family, we want to extend our gratitude for your donation. 

Thank you.

Signature

Michael Kawasaki 

Turner Welfare Foundation Intl.

Sample Letter of Acknowledgement for Bank Receipt

From,

Mr. Don John

The Director

Trade Winds Enterprises

To,

Mr. Peter Smith

The Manager

Bank of Baroda

Re: Acknowledgement for Rank Receipt

Dear Mr. Smith,

I write to acknowledge the receipt of the bank receipt for my MasterCard renewal ordered from your bank on February 21, 2021. Your letter informs me that I have to visit your branch to collect the full bank statement. I will do that on Tuesday of next week.

For the past year and a half, I have been your client and I have always enjoyed the services received at your Bank. I hope to get the same in the future.

I have attached the signed acknowledgment receipt in confirmation of the bank statement.

Truly Yours,

Don John

Sample Debt Acknowledgment Letter

A debt acknowledgement letter is useful when one party owes another money. The letter indicates how the outstanding debt will be settled. If the debtor fails to meet their obligation as per the agreement, the debt acknowledgement letter makes it easier for the one owed money (the creditor) to prove their case or claim in a court of law.

From,

Ms. Jane Michelle 

11100 Street

London NW

To Mr. Roy Peter 

The Manager

Bank of Preston

The undersigned acknowledges and confirms that the undersigned is indebted to Bank of Preston (Creditor) in the amount of $105,000 as of date hereof which is due and owing. The amount includes all accrued interest and other and other permitted fees to date.

I undertake to repay the full amount owed by 30/12/2021 at a rate of interest of 2% pm.

By signing this declaration, the undersigned acknowledges debt as stipulated under Article 82 of DEBA (Federal Act on Debt Enforcement and Bankruptcy).

Jane Michelle

London, 02/04/2021

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Acknowledgement Letter Examples and Templates

An acknowledgment letter is a document that confirms the receipt of certain items or documents. It is a necessary part of concluding a business transaction. Make sure that you carefully review the letter before sending it. Check for spelling errors, grammar mistakes, and sentence structure. The most important thing is the overall cohesiveness of the acknowledgment letter, therefore, ensure completeness, accuracy, and clarity.

It is essential to make sure that the primary objective of the letter is properly conveyed and concisely. Remember that using a passive voice may not be as commanding as when you use an active one because the goal is to have a strong letter.