Request Letter: Format, Template and Examples | (Word

A Request Letter is a formal document sent by and to individuals, companies, and institutions to ask for information, certain commodities, favors, or actions. Some situations where it may come in handy include when requesting a loan, documents, leave of absence, promotion, or recommendation. Usually, the letter establishes the relationship between the reader and sender before outlining the request.

No one business is an island, and often, different organizations or even individuals within the same company may find themselves in need of something they can’t access. This situation can be remedied by sending a request letter to someone with access. Read on to learn more.

There are various reasons you may need to draft a letter of request, all of which will depend on what you need from the reader. Common types of request letters include:

• Payment request letters
• Loan request letters
• Request letter for bank statement
• Request letter for documents
• Leave request letter
• Salary increase request letter

A formal request letter should take a semi-block or block format. Once you have noted down the date, sender and recipient address, and contact information, you should take the following steps:

• Provide a catchy, short, and informative subject line
• Use an appropriate salutation
• Introduce yourself
• Explain your request, including what you want, when, and why you want it
• Close the letter with your full name and formal signature

A Request Letter is a crucial form of communication in the corporate world. Consider the following tips when drafting your message:

• Always use professional and polite language
• Introduce yourself in the first paragraph
• Make your request clear within the first sentences of the letter
• Provide the reader with all the details they need to process your request
• Use short and straightforward sentences

Request Letter (Word Template)

Sponsorship Request Letter

A sponsorship request letter is a document sent to a prospective sponsor requesting that they fund your interests through a cash or in-kind donation.

Transfer Request Letters

Transfer request letters are formal messages sent to a current employer asking that they transfer you to a new position within the same company, maybe in a different state or city.

Leave Request Letters

A leave request letter is an official request sent to your employer to ask for permission to take time off work for a personal reason.

Donation Request Letters

Donation request letters are formal invitations sent to potential donors to ask for donations to a certain charity, institution, or nonprofit organization.

Promotion Request Letters

Promotion request letters are written messages sent to a manager or supervisor to request that you be considered for a higher position in the company.

Meeting Request Letters

Meeting request letters are messages sent to potential clients or investors when you wish to schedule a meeting for business communication.

Loan Request Letters

Loan request letters are official documents filled out to convince a lender to loan you money, by explaining how you plan to use it.

Quotation Request Letter

A quotation request letter is a document sent by an individual or company to a manufacturer or supplier to request for details about the provided goods or services.

Payment Request Letters

Payment request letters are reminders sent to a customer about a due payment that was previously agreed upon after the delivery of services or goods.

Recommendation Request Letters

Recommendation request letters are documents sent to an authority figures to request that they provide a character reference for your academic or professional achievements.

Budget Request Letters

Budget request letters are formal business documents prepared when you are seeking funding for a business project or company initiative.

Vacation Request Letters

Vacation request letters are formal documents sent to an employer or supervisor to ask for specific days off work, during your allocated vacation time.

The main purpose of a Request Letter is to ask for the information, favor, action, or permission you need to complete your task. It is crucial that you maintain a professional and polite tone when drafting it, and stay on topic. Generally, you want the reader to know who you are, what you want, and why you want it.