Free Software Development Letter of Intent (Template

A software development letter of intent is a letter written between a software developer and a prospective institution expressing one party’s interest to work with the other. As such, upon coming across a software development job advertisement, a software developer may draft a letter of intent to show their interest in the opportunity while also affirming their abilities to exceptionally complete the task by indicating their qualifications, prospective requirements in terms of resources among others. Subsequently, an institution in need of creating/maintaining applications or other software frameworks may also draft a letter of intent to a prominent software developer expressing their interest to work concurrently with them. These should also dictate the prospective requirements by the institution.

Therefore, a software development letter of intent explicitly allows both parties involved to gauge whether they are compatible and thus capable of entering into a binding agreement or not. These letters usually outline some of the fundamental terms of an agreement before initiating the negotiation process and finalizing the fine details. It also indicates the type of transaction prospected, whether a one-time deal, continuous venture, or a form of a merger. The letter also allows the parties to check out each other and determine their compatibility in venturing into a business together.

Writing the perfect letter of intent usually plays a vital role in determining whether the interested party will be allocated the contract/job opportunity. As such, these letters should usually be structured in a specific manner with vital components to guarantee the intended message is passed along to the target. Thus, these letters should include:

Date

This is usually the effective date upon which the letter of intent was drafted and forwarded to the recipient. This is usually vital to show the letter’s relevance in case the job advertisement/opportunity had a due date.

Subject matter

This states the letter’s purpose, prompting clarity to the recipient before going deep into the letter’s content.

Sender’s personal information

This entails the sender’s information such as their physical address, name, contact information, among others. This data should always be accurate to ensure effective communication upon response by the recipient.

Recipient’s personal information

This section also contains information on the recipient’s physical address, name (if available), and other contact information. Accuracy is also vital to ensure that the intended party receives the letter.

Subject description

This segment of the letter describes in detail the intention of the letter’s sender. As such, the sender should outline all they intend to accomplish if accorded the opportunity to work with the other party.

Qualifications/Requirements

Here, the sender should indicate their professional qualifications pertaining to the software development industry, experiences, and accomplishments. This is to assure the recipient that their project would be in safe hands. Subsequently, the institution may also dictate some of their requirements in a software developer to ensure that the recipient is competent enough for the opportunity.

Compensation/Expenses

This is also vital as it will generalize the entire project’s estimated expenses. Furthermore, in this section, you may also describe the payment rate/plan for the project’s entirety.

Additional Benefits

If the developer is to entitled to additional benefits or compensations, these should be outlined in this section. For instance, the developer may be entitled to allowances during the period of employment, compensations, rewards, profit sharing, among others.

Compensation/Expense terms

This will dictate the payment plan, whether upfront, deposit, and remaining upon completion, monthly, weekly, daily, among others, in case not specified in any of the above letter segments.

Commencement date

This is also vital in a letter of intent indicating the date the software developer will be ready to commence operations or the date the institution expects them to start working. This is, however, not mandatory as this could be agreed upon on later dates after acceptance of the intent.

Completion date

This section indicates the date the project is expected to be completed, whether dictated by the software developer or the recruiting institution. This is optional as these dates could be agreed upon after the formulation of future agreements.

Enforcement/Binding Effect

This section should also dictate the legal reach of the letter of intent. As such, it should indicate whether the letter is legally binding or not to ensure any future legal references utilize the contents of the letter appropriately.

Sign off

This section contains the sender’s name and signature with the date the signature was typed. This segment may also contain a section for the full names and signature of the recipient of the letter with a date the signature was/will be placed. This is in case the recipient agrees to the terms outlined in the letter.

Writing a perfect letter is usually accompanied by occasional mistakes to beginners and professional/long-term writers of the letters of intent. Some of the key aspects entail writing;

• Short, precise, and directly to the point
• Double-checking for grammatical and spelling errors
• Utilizing genuine, sincere, and professional tone.
• Emphasizing on legibility and quality if handwritten
• Accurate information

Software Development Letter of Intent (Word Template)

A software development letter of intent expresses a software developer’s intent to undertake a project. To appeal to the client, the developer needs to outline his intentions, qualifications, and costs together with some vital terms in a letter of intent. This will allow the client to determine whether the said developer is the best man for the job or not. If accepted by the client, a final agreement is afterward drafted to legalize the agreement. Writing these letters is quite simple and extensively malleable in terms of format as long as all the desired content is available. As such, by strictly adhering to some of the above-provided guidelines, you will be able to draft a perfect software development letter of intent with high possibilities of landing the contract/job opportunity.