Sample Application Cancellation Letter (+Tips and Template)

An Application Cancellation Letter is a formal message sent to a service provider notifying them that you no longer need the application you made for a particular amenity and that it should be canceled. When drafting it, it is advisable to provide enough information to the reader to help them track your application for a faster cancellation process.

You submit an application to receive a service or product from a particular company or agency. But what if you decide you no longer wish to receive the product or service after the company has verified and confirmed your application? You must notify them through a cancellation letter.

Below are some guidelines and example letters to help you cancel any application.

• When you apply for a service or product and promise to pay for it, you enter into a legally binding contract with the service provider. This means that you cannot just ignore the application and stop paying for the service, especially if you are still receiving it unless you wish to risk a lawsuit.
• An Application Cancellation Letter is more than a notification to the service provider since it can also act as evidence in a court case. For accuracy and to make the cancellation process faster, it should always include the following details:
• Your name as the applicant. You should also mention the company’s name for which you made the application, where applicable.
• The application reference number
• The date when you submitted the application
• The name of the agent who processed your application, if applicable
• The service the application was for
• • Your reason for the cancellation
• Copies of any receipts or invoices involved in the application
• Your contact information

Cancellation letters are often written and sent due to unforeseen circumstances that force you to cancel your application. You may be moving and no longer need the service, or you could be dissatisfied with its quality. Because of this, most cancellation letters carry an informative and apologetic tone. You want to help the reader understand as clearly as possible why you are canceling your application. When drafting your letter, consider the following tips:

• Always type your letter to prevent miscommunication in case your handwriting is ineligible.
• Read the service provider’s cancellation policy and adhere to it.
• Only send the latter once your decision to cancel is final.
• Give a specific reason for the cancellation.
• Limit your letter to 2 to 3 paragraphs

Application Cancellation Letter (Word Template)

When drafting an Application Cancellation Letter, the most important thing to remember is that you need to provide the reader with enough information to track and cancel your application. It is also considered courteous and professional to give a reason for the cancellation. Finally, you should provide your contact in case the service provider wishes to clarify some details.