Gym Cancellation Letter (Template and Examples)

A gym cancellation letter is a letter in which the writer requests the cancellation of his gym contract. Gym membership contracts can be a bit difficult to cancel. If you want to cancel your membership, you need to write a gym cancellation letter and make sure it is delivered to the gym in time to meet the required notice period. You also need to make sure your letter contains details about your gym membership contract.

In this article, you will learn about the essential items to include in your gym cancellation letter. You will also learn how to write your gym cancellation letter. We provide a format for this letter and a sample letter demonstrating the format’s use.

You will need to call your gym for the following.

• The name of the individual responsible for gym membership cancellations
• If you need to complete any forms to cancel your membership

If you must complete any forms, pick these up at the gym or have them mailed to you.

• Your membership contract number
• The required notice period for cancellation
• Fee for early cancellation if applicable

Most gyms require a 30 to a 45-day notice to cancel a membership.

• Your name
• Your contract number
• The date you signed the contract
• Reference to the required notice period
• Reference to early cancellation qualification if any
• Reference to any completed forms you enclose
• Reference to enclosed fee payment if applicable
• Request for written confirmation
• Your contact information

Begin your letter with a formal greeting.

Address your letter directly to the individual who is responsible for gym contract cancellations. Especially if you belong to a gym with multiple locations, make sure your letter gets to the right person to avoid delays in the cancellation process. Begin your letter with Dear {individual’s name} followed by a colon.

State your intent to cancel your membership.

In the first paragraph of your letter, state your intent to cancel your membership. Include your membership contract number and the date you signed the contract.

Refer to your contract and any enclosures.

The second paragraph in your letter is where you should refer to your contract. For example, if you qualify for an early cancellation, refer to the clause under which you qualify. Most gyms require a one-year membership before you can cancel. If your membership is eligible for cancellation on a certain date, reference that information. Also, refer to any forms or payments you are enclosing with your cancellation letter.

Offer your contact information.

Use the final paragraph of your letter to provide your contact information. Offer more than one method for the gym to contact you. Your phone number and your email address are both good methods of contact.

Gym Cancellation Letter (Word Template)

• Send your letter early, via certified mail
• Include your name, membership contract number, and contract date
• Refer to the contract in your letter
• Mention any enclosures
• Request written confirmation
• Provide your contact information