Writing a Cover Letter for Clerk Job (Free Templates & Samples)

Clerks generally work in office settings to keep records, accounts, and undertake other daily administrative duties. If you love working in a proper clerical office setting, you have to know how to write a great clerical cover letter that highlights your most notable strengths and capabilities. 

A clerical cover letter, just like any other cover letter, aims at introducing you to your potential employer, and it may increase or break your chances of getting the job you aspire to have. While drafting your clerical cover letter, ensure that you match your knowledge, skills and abilities to the position that you are applying for.  Talk about what you are good at specifically and demonstrate how competent you are to your employer in the cover letter.

A cover letter is a single-page document, usually sent with a resume to provide a job seeker’s work history, professional skills, experience in a given position and personal interest in applying for a job. A cover letter is also known as an application letter or a covering letter.

One major significance of a cover letter is to develop on the achievements highlighted in your resume, showcase your personality and explain why are the best candidate for the specific position and the company at large. Your cover letter and your resume help recruiters and hiring personnel screen job applications.

There are four types of cover letters. Suppose you are about to start your job searching process, you need to first understand the four categories of a cover letter, when to use ea

Each type of the cover letter and what is included in each one of them.

An application cover letter is written to apply for a specific job. The letter is usually sent to the hiring manager alongside a resume as part of the application package. Sometimes, it may be the email to which the resume is attached. Although some recruitment bodies and professionals argue that the application cover letter is irrelevant, some expect it. Therefore, unless asked to skip it, make sure you draft a strong covering letter that will verbalize your experience cleverly. The application cover letter should tell a compelling story about your passion and personal interest in applying for the job. It should also strongly bring out your strengths and abilities and why you are the best fit for the job.

Similar to the application cover letter, a prospecting cover letter is written by a job seeker to an organization of choice or interest. However, a prospecting cover letter is generally written to inquire about open job positions. It is not a response to a specific job posting. While writing the letter, you will want to make certain connections and show your background information about the given company to stand out. Whether or not the company has open positions at that given time, they will add you to their talent management; thus, you will always hear about open positions first. Prospecting cover letters are also used to reach out to recruiters who are working for several clients.

A job seeker writes a networking cover letter to former colleagues, friends, mentors, and other company contacts. Unlike other typical cover letters, it is not addressed to a company. It tends to be very casual and short. A networking cover letter informs the recipient of the person’s job status in the job searching process and asks them for help in their job hunt. The letter generally puts you out there by asking for job search advice or open position referrals.

This type of letter serves as an introduction to your resume. It is usually brief but professional. The “non-cover letter” a cover letter is perfect to use when the employer is not asking for a formal cover letter in the job posting.

This type of cover letter does not have a specific writing format, but it should contain these elements;

• A formal greeting
• A simple and concise body explaining your experience and interest in the given organization
• A closing with reference to relevant attachments, e.g., resume, samples, portfolio, among others.

Other than working as a thorough introduction, there are other reasons why you may want to draft a cover letter including:

Making a great first impression: A well-crafted cover letter is a great way to make yourself stand out and end up being considered as a strong candidate for the position. By drafting a great cover letter, you can easily capture the hiring manager’s attention and increase your chances of getting an interview with them.

Showing that you are the best fit:  A cover letter is a great way to showcase how your unique skills, experiences, and qualifications align with the job description. It is your chance to show the employer what you are bringing to the table and how you are different from other applicants.

Showing your personality: The words you use in your cover letter can help express your personality in a way that your CV cannot. Your cover letter’s tone can give the hiring manager a glimpse into your personality, which can help them determine if you fit with the company’s culture.

Here are key elements that should be included in any clerk job cover letter:

Your Personal details: These include your name, address, email address, phone number, and any other relevant detail.

The hiring manager’s name: If you have the hiring manager’s name, make sure to include it. If you don’t, you can use the generic “To Whom It May Concern” though not recommended. You can always find the hiring manager’s name in the advert, website or by calling the organization.

Where you saw the vacancy advert: It is important to mention where you saw the vacancy advertisement, some of the common places where you can find adverts include, company website, television advertisements, magazines, blogs, etc.

Why you are suitable for the job: Tell the hiring manager why you believe, you are the best candidate for the position. Sell yourself but don’t overdo it. Mention some of the qualifications that you have that make you qualified for the position. You can always refer to the job advert to find out what they are looking for and mention what you have that goes with what they want.

What you can do for the company: When writing the letter, it is important not to base it too much on yourself but rather what you are bringing to the company. The employer would want to know what you can bring so as to gauge whether you are the right candidate for the position.

Closing Statement: Thank the potential employer/hiring manager for taking their time to read and consider your application. Also, invite them to review your resume.

If you are looking to apply for a clerical position at any organization, there are various skills that you must possess, including:

• Effective organization capabilities
• High-level concentration
• Keyboarding, Computing, and Switchboard
• Reading, writing and research skills
• Interpersonal skills
• Effective communication skills
• Organizational skills
• Attentiveness to details
• Your ability to work under limited or no supervision
• Teamwork and synergies

Note: When drafting your cover letter, go through the job advert and pinpoint some of the industry-specific skills that they are looking for that you possess and include them.

To make it easy for you to draft a great cover letter, we have various templates that you can download and use on the go. Simply download, edit, and you are good to go!

A cover letter is a great way to showcase to your potential employer your unique combination of skills and experiences and how they blend with the job requirements. A cover letter can increase your chances of getting a job. Therefore, it is important that you take your time and come up with a great cover letter for clerk job that will make you stand out from other candidates.