Changing residences can take up a lot of your time. With the rush of planning, it is paramount to remember to alert your personal and business contacts of your address change. This includes yours or your child’s school. Doing so allows them to update their records. It also ensures you receive all your mail at your new address.
A change of address letter to the school is a formal document sent to a school administration. It contains your old and new address and a message that you have moved to a new residence. Below is more information, a template, and a sample to help you draft this letter.
Writing Tips for a Change of Address Letter
As mentioned, a change of address letter to school is a formal document. It should be written in a professional tone and language. Here are some tips to help you do that:
- Keep your message short and to the point.
- Always mention your reason for writing in the first paragraph.
- Maintain a polite and professional tone
- Avoid going into detail about the move.
- Make a formal request for your future correspondence to be sent to your new address.
- Provide the school with the exact date this change will take effect
- Proofread your letter to correct any spelling mistakes or punctuation errors.
- Attach any relevant documents
Change of Address Letter to School Format
{Date}
{School Name}
{School Address}
{City, State, Zip Code}
Re: Change of Address for {Student Number}
Dear {Mr./Mrs./Ms. Last Name},
My {daughter/son}, {student’s name}, is a student at your school, roll number {roll number}. I am writing to inform you that we recently moved to a new address. Therefore, I would like you to update {his/her} personal details as follows:
Former Address
{Location}
{City, State, Zip Code}
{Contact Information}
New Address
{Location}
{City, State, Zip Code}
{Contact Information}
I would also appreciate it if you forward any correspondence to this new address as from {date}. If I am required to participate in this process in any way, kindly contact me on {phone number} or {email address}.
Thank you for your time.
Sincerely,
{Your Name}
{Your Signature}
Sample Change of Address Letter to School
20 November 2030
Nicole Kennedy
St. Mary Elementary School
123 Main Street
Fort Worth, TX 12345
Re: Change of Address for Athena Michaelson
Dear Ms. Kennedy,
My daughter, Athena Michaelson, is a third-grader in your school, roll number 2734/SMES. We recently moved to a new residence, which means our address has changed. Effective 24 November 2030, I would like you to update her personal records as follows:
Former Address
Jogger Street
Fort Worth, TX 456
454 678 1234
New Address
King Street
Fort Worth, TX 2345
Due to this move, my daughter will also be further from school. Kindly send me your transportation routes and prices at aretham.com.
Thank you.
Sincerely,
Aretha Michaelson
Change of Address Letter to School (Word Template)
With this information, drafting a change of address letter to the school should be easy. Remember to keep your message formal, short, and to the point. Avoid going into detail about the move or how challenging it was. Stick to the subject of the letter, which is your address change.
Use a polite and professional tone. If you are waiting for an important letter from the school, make sure to request that they send it to your new address.
Finally, always include your full name and signature as well as your child’s name and roll number.
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