A lot of communication in the workplace is done through letters. One of the most common letters employees write from time to time is a permission letter. If your plans are going to affect your boss, it is considered professional to inform them. Doing so ensures you do not inconvenience other people. It is also a show of good manners and work ethic.
Many situations call for a permission letter. For instance, you can send one when you plan to go on vacation, attend a seminar, attend a wedding, execute a project, or visit your family.
The following information will help you draft an effective permission request letter to boss.
Details to Include in a Permission Request Letter
Employees don’t exist in a vacuum. Your actions in the workplace are bound to affect other people, especially your boss. As such, it is important to draft a permission letter every time you make plans outside your work schedule. For efficiency, make sure your letter includes the following details:
- Recipient Address – As you are writing to your employer, this will be the company address. Including it will ensure your letter is delivered to the right person.
- Date – Including the date you write the letter helps create proper office records. It will also serve as evidence should you later be accused of not seeking permission.
- Subject Line – This is a short phrase that captures the essence of your letter. For example, ‘Permission to Attend September Seminar.’
- Body – Use the introductory paragraph to introduce yourself and mention your request. In the next section, provide further details, including exact dates and timelines. Explain how your plans could affect your boss and how you will remedy the situation.
- Sender’s Details – Close the letter with your name, job title, and address.
Delivery is just as important as content. Even with all the details included, your request could be dismissed simply because you presented your argument in the wrong tone. More tips for drafting your letter include:
- Maintain a polite and professional tone
- Introduce yourself in the first paragraph
- Provide precise details including dates and duration
- Express facts. Don’t beg or demand.
- Keep your message short and to the point.
- Proofread your letter before sending it
Permission Request Letter to Boss (Format)
{Date}
{Employer’s Name}
{Company Name}
{Company Address}
{City, State, Zip Code}
Re: Permission Request to {Nature of Request}
Dear {Mr./Mrs./Ms. Last Name},
I am writing to request permission for {nature of request}. The {event/competition/seminar etc.} will run from {start date} to {end date}. During this time, I will be away from work for a period of {number of days} from {date}.
This {event/competition/seminar etc.} is important to me because {explain significance}. I believe attending it will {give details of benefits}. Regarding my absence from work, I have {state plans you have made with a supervisor or fellow employee}.
Should anything come up while I am away, you can contact me on {phone number} or {email address}. I hope to hear from you soon.
Thank you for your time and consideration.
Sincerely,
{Your Name}
{Job Title}
{Your Signature}
Sample Permission Request Letter to Boss
29 October 2020
Marylyn Max
ABC Company
123 Highway Road
Atlanta, GA 56789
Re: Permission Request to Attend Seminar
Dear Mrs. Max,
I am writing to request permission to attend a seminar on Mental Illness at the Workplace. As you know, an employee from the department I head was recently diagnosed with Clinical Depression. I believe attending the seminar will equip me with the skills to handle this delicate matter. It will also allow me to train my team members on the same.
The seminar is set for 5 November 2020. It is a one-day event that will run from 8 AM to 5 PM. Therefore, I will be away from work on that day. I have made plans with my assistant to take over any pending projects. I have also prepared my team for my absence.
Should something come up during the course of the seminar, you can reach me on 234 567 8912.
I look forward to hearing from you.
Thank you.
Sincerely,
Henry Cooper
Senior Technician
Letter to Boss Asking Permission to do Something (Word Template)
When drafting a permission request letter to your boss, maintain a professional and polite tone. Mention your plans, how they will affect others, and how you will remedy that. Make sure to be short, precise, and to the point. Finally, proofread your letter before sending it. Correct any grammar and spelling mistakes that could take away from your message.
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