A letter of appeal for reconsideration is a professional document written to appeal for a reconsideration of a decision. There are many reasons you might want to write a letter of appeal for reconsideration of a decision. Perhaps you have been dismissed from a university, and you want to have the decision overturned. Or maybe you feel that a car repair you paid for should have been covered as a warranty repair.
You might write this letter because you feel you have received an unfair performance review at work. All of these circumstances and many more can be addressed with an appeal letter for reconsideration.
How to Write an Appeal Letter for Reconsideration
All appeals for reconsideration are based on the belief that an unfair or incorrect decision has been made. The writer of an appeal letter should follow these steps:
- Note the date of the incorrect or unfair decision
- State the incorrect or unfair decision
- State the reason the decision was incorrect or unfair
- Offer documentation that demonstrates the fault in the decision-making (gather this first!)
- Respectfully appeal to the reader to reconsider the decision
Below is a demonstration of these steps in the case of an appeal for reconsideration of an unfair performance review.
- September 22, 2022
- Poor employee performance review
- Received great reviews from your start at the company until now; you were given no prior notice that performance was unacceptable; new supervisor since the last review
- Copies of all reviews: note there are no disciplinary actions on file to date, date new supervisor began
- You might write: “I respectfully appeal to you to reconsider this performance review based on this information and the enclosed performance reviews.”
Below is a demonstration of these steps in the case of an auto repair that should have been covered by the warranty.
- September 22, 2022
- Paid for Auto Repair, $586.00
- The drive-train repair should have been covered by an extended warranty
- Copy of warranty stating repair to drive-train is covered for six years; copy of purchase receipt for car proving the car is still within the warranty period
- You might write: “I appeal to you to reconsider the decision to charge me for this repair, based on the enclosed warranty that states all drive-train repairs are covered for six years after the purchase of the car.”
Letter of Appeal for Reconsideration (Format)
{your name}
{your address}
{your phone number}
{your email address}
{date}
{recipient name}
{recipient company name}
{recipient address}
Dear {recipient},
Thank you for taking the time to read my letter. {Use this space for step one and two: date of the decision and your statement that the decision was incorrect. Use sentence format.}
{Use this space for step three, why the decision was incorrect, and step four, noting the documents enclosed.}
{Use this space for step five.} I would appreciate the opportunity to discuss this with you. I can be reached {dates and times}.
Thank you for carefully considering my request.
Sincerely,
{your signature}
{your name}
Sample Letter of Appeal for Reconsideration
Charles Haley
3899 West Alden Street
Jefferson, IN 90783
(783) 278-5227
haleycharles@email.com
January 23, 2022
Professor Seth Greenwood
University of Jefferson
2809 South 9 Street
Jefferson, IN 90783
Dear Professor Greenwood,
Thank you for taking the time to read my letter. I received a “D” in your Ancient and Modern Republics course last semester because I missed the final exam and received a score of zero for this heavily weighted exam.
I telephoned your office the night before the exam and left a message stating that my father was in critical condition and my family requested I come to the hospital. He died a few days ago. I have included a copy of his hospitalization information and can provide a copy of the death certificate upon request.
I respectfully appeal to you for the opportunity to take this exam. While I understand that your general rule is not to allow make-up exams, my extraordinary circumstance and my class average of 93 percent up to the point of the exam make me hope you will reconsider your rule in this case. I would appreciate the opportunity to discuss this with you. I can be reached anytime by email at haleycharles@email.com.
Thank you very much for carefully considering my request.
Sincerely,
Charles Haley
Letter of Appeal for Reconsideration (Word Template)
Often a well-written appeal for reconsideration can make a difference in a decision made against your favor. Be sure to include all the details you feel apply to the situation and enclose documentation supporting your case. Be professional and polite, and ask to discuss the decision and your appeal with your reader.
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