How to Write a Resignation Letter: Template (With 19 Examples)

A resignation letter is a letter written by an employee who states the employee intends to resign from their position. A resignation letter is a formal document that tells your manager (or boss) that you are resigning. Give your letter to your boss at least two weeks in advance of your quit date, even if you have told them you are leaving the company.

You can give your resignation letter to your boss in person, or you can send you a letter by email. If you want to print the letter and give it to your manager, schedule a meeting so you can discuss your resignation without being interrupted or distracted.

Resigning can be difficult. Here are the things you need to do in order to resign and leave a lasting positive impression on your manager. Be sure to offer enough notice before you leave. Two weeks is generally sufficient time to hire and train a replacement.

You might want to write to your coworkers as well as your manager, but make sure your manager knows you are resigning before you tell your coworkers. You can write more casual letters or notes to your coworkers to let them know. Write to each one individually and offer your contact information.

Avoid Being Negative.

Even if you are miserable and can’t wait to move on, don’t include this in your letter. Consider the good points of your company and your position and highlight at least one in the letter.

Thank Your Employer.

Thank your employer for the skills you have learned and the opportunities you have been given. Doing this is a good way to retain your manager’s goodwill and establish good contacts.

Offer to Help With the Transition.

A sincere offer to assist with the transition is always appreciated, and you will likely feel better for doing it. Helping to ease the transition makes it easier for everyone, and your manager and coworkers will remember you positively.

Your Resignation Letter Reflects on Your Professionalism.

Use your letter as a way to both resign and make sure you will keep the goodwill of your boss and coworkers. This can be difficult if your job is unpleasant, but be sure to retain a good attitude in your resignation letter. Your current boss is your future reference, and keeping this in mind can help you resign in an upbeat way.

Discuss Your Resignation with Your Manager.

Whether you send your resignation by email or deliver it in person, your boss may have questions. If your manager asks you about your resignation letter, answer honestly but without giving offense. You can say that you are pursuing other career avenues or other job opportunities. This is enough information without being offensive.

Resignation Letter (Word Format)

Here are some short samples and the best resignation letter formats to help you write a perfect letter.

No matter why you are leaving your job, writing a polite and positive resignation letter is a good idea. Doing this allows you to leave on good terms with your boss and your coworkers. The template provided can be used to write a professional, positive resignation letter that will encourage them to remember you in a positive light.