Sample Relieving Letter for Government Employee (with Template)

When a government employee resigns from their position, they require a relieving letter from their former employer. The letter indicates that they have cleared from their old job and are free from their previous company’s obligations. It also mentions when the employee should expect to receive their outstanding salary, if any.

A relieving letter is a formal document. This means that it should contain all the relevant details and be written professionally. Here is everything you need to know about drafting a relieving letter for government employee to help you achieve this.

A relieving letter explains that the employee is no longer tied to the agency or company. In most cases, it is presented to a potential new employee. It can also be used in legal situations when employment disputes arise.

As an employer, you are required to provide all your employees with a relieving letter upon resignation. The letter should be formal and well-written. It should also be accurate and at per with state laws. Here is all the information you should include in a Relieving Letter for Government Employee:

• Recipient Details – Include the employee’s name, address, and contact information. This is to ensure the letter is delivered to the intended recipient.
• Subject Line – Use a brief phrase to draw the reader’s attention to your reason for writing. Make sure it captures the nature of your letter, for instance, ‘Relieving Letter from State Job.’
• Date – Indicate the date you made you wrote the relieving letter and maintain a copy. This will come in handy if the employee later claims not to have received the letter.
• Resignation Details – Recap the employee’s resignation details, including exact dates.
• Closing Statement – Wish the employee well in their future endeavors.
• Sender Details – Close with your name, signature, and address.

Your employees will look to you as a former employer to draft them a relieving letter upon resignation. Here are some tips to help you do that effectively:

• Maintain a polite and professional tone
• Keep your letter short.
• Be precise and to the point.
• Mention the employee’s resignation details
• Avoid mentioning things not connected to the relieving letter.
• Wish the employee well in their future endeavors
• Proofread the letter and correct any spelling or grammar errors

Relieving Letter for Government Employee (Word Template)

A Relieving Letter for Government Employee is an essential formal document. It could help your former employee secure a new job. As such, it should be written meticulously. You should include all the resignation details and dates and mention the employee’s job designation.

The relieving letter you draft will be presented to a potential employer. This is why you should maintain a polite tone. If possible, praise the employee’s service to the agency or company.

Finally, always proofread your letter before sending it.