Rejection Letter After an Interview

A Rejection Letter After an Interview is a formal document written by a company informing an applicant, they have not been chosen for the position. A well-written rejection letter can let applicants know they have not been selected for a position and maintain your brand favorability. Many job applicants are eager to hear from a company after being interviewed, and your brand can lose favor if you simply cut off communication. So, while it may be easier for you to fill the job, writing Rejection letters to unchosen applicants is a more appropriate way to handle the situation.

Write your Rejection letters from a format for this purpose, but be sure to include an area for personalization. Mentioning a specific aspect of the applicant’s qualifications or a personal interview item can help retain your brand’s favorability. If you feel like the applicant is a good fit for your company but not for this position, be sure to encourage them to apply for other open positions in the future.

• Be personal. Recalling something from the interview lets the candidate know you did not dismiss them entirely. Mention something personal about the applicant’s qualities.
• Be clear and concise. Although you need to be personable, don’t make the applicant read far into the Letter to understand they have not been chosen for the position.
• Be considerate and professional. It is hard to receive a rejection letter. Perhaps use the familiar method of placing the rejection between two positives. For instance, you might tell the applicant you were impressed by their skills or qualifications, let them know you have chosen another applicant, and then offer them your goodwill with a statement wishing them the best of luck in their job search. Kindness and professionalism go a long way toward favorable brand retention.
• Write your rejection letters as soon as possible. Although you may wish to complete the hiring process before writing your letters, write to them as soon as possible. Job seekers are eager to hear news regarding their interviews, and a few weeks can seem like much longer when you are waiting to hear something about an Interview. Your applicants may be waiting to hear from you before continuing their job search.

Using a format for Rejection letters can ensure that all your Rejection letters are written in a consistent manner and express your company’s goodwill to job seekers. We have provided a basic format below that your company can use to create rejection letters.

Rejection Letter After an Interview (Word Template)

• Be personal. Recall something unique from your interview.
• Be brief. Don’t make the applicant read a long paragraph before letting them know you have not chosen them.
• Be professional and kind. The goal is to retain the candidate’s goodwill when you inform them another candidate was chosen.
• Be prompt. Waiting to hear about an interview is stressful. Write these letters as soon as possible.