A School Donation Request Letter is a letter sent by a school requesting donations from the families of students or the larger community the school serves. Schools frequently need to request donations from student’s families or the community the school serves. A donation request letter is a good way to rally support the school. You can use this letter to request donations of funds, raffle prizes, auction items, or necessary supplies.
Writing a fundraising request can be tricky, but some general guidelines and a basic format for a school donation request letter can make the job easier.
The Importance of an Emotional Appeal
All effective donation request letters have one thing in common – they all make an emotional appeal to their recipients. Your reader needs to understand your need and be inspired to contribute. The best way to accomplish this is to tell your reader about your mission and your success.
For instance, if you are requesting funds to help transport your school’s marching band to a competition, describe the band’s previous success at competitions. Perhaps point to students who have won college scholarships playing instruments. Show your school pride with enthusiasm! This type of appeal can create a sense of community pride and a desire to help the school’s band succeed.
Tell Your Reader How to Help
Explain the impact your recipient can personally make. Tell your reader how to help clearly and concisely. Offer as many ways to donate as possible. Here are a few examples of how the community could help a school:
- Sending a check to the school
- Purchasing fundraising items
- Donating on the school’s website
- Buying raffle tickets
- Participating in a school auction
- Donating school or art supplies
- Donating used uniforms
A letter format can be used for all school donation request letters. However, the details will vary depending on the recipient. For instance, you might send one letter to local companies requesting raffle prizes or auction items. You should send another letter to the families of students and local residents detailing ways individuals can help. Be sure to tailor your letter to your recipient, and address the recipient by name whenever possible.
School Donation Request Letter (Format)
Here is the basic format of a school donation request letter. We have provided some common methods of donation.
{your name}
{your school’s name}
{your school’s address}
{date}
{recipient name}
{recipient address}
Dear {recipient}:
{School Name} is proud to represent our community. Our students consistently show high academic achievement and are able to enjoy exciting extracurricular opportunities.
{Use this area to tell a success story about the project for which you are fundraising. Inspire your reader!}
Our success depends in large part on the support of the local community we serve. We hope you will consider helping us continue to succeed.
Your support is greatly appreciated. Your donation will help local students {describe the use of the funds}.
You can support {school name} in these ways:
• Send a check to {address}
• Donate on our website: {website address}
• Purchase {fundraising items} from our students
• {another donation method}
Please join us in making this academic year a great success!
Sincerely,
{your name}
Sample School Donation Request Letter
Here is a sample letter based on the above basic format.
Jessica Smith
Miller High School
200 South Jamestown Place
Miller, NJ 58786
September 2, 2022
Mr. James Townsend
486 East First Street
Miller, NJ 28786
Dear Mr. Townsend:
Miller High School is proud to represent our community. Our students consistently show high academic achievement and are able to enjoy exciting extracurricular opportunities.
Last year the students in our Creative Arts program represented our community in the statewide art competition in Bolton, New Jersey. We are proud to say these students won several First and Second-place awards in this competition. One of our talented Creative Arts students designed the award-winning image featured on Miller High’s fundraising apparel for 2022.
Our success depends in a large part on the support of the local community we serve. We hope you will consider helping us continue to succeed.
Your support is greatly appreciated. Your donation will help local students participate in this exciting statewide competition in 2022.
You can support Miller High School’s Creative Arts program in these ways:
• Send a check to Miller High School, 200 South Jamestown Place, Miller, NJ 58786 (please note Creative Arts)
• Donate on our website: MillerHigh.edu/creativearts
• Purchase Miller High T-shirts and Sweatshirts
• Join in Miller High’s annual auction of our Creative Arts student’s original artworks
Please join us in making this academic year a great success for our Creative Arts students!
Sincerely,
Jessica Smith
Sample School Donation Request Letter
- Make an emotional appeal
- Inspire your reader to help
- Offer several ways for your recipient to help
- Tailor your letter to your recipient
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