Things can go wrong in the school setting. When this happens, the students, parents, or teachers must bring the issue to the school principal’s attention. The best way to do this is through a well-drafted complaint letter.
A complaint letter is a document detailing an injustice or irregularity in a system. It is usually sent to a person of authority, in this case, the principal, requesting them to rectify the matter. You can write a complaint letter about bullying, sexual harassment, management failures, or a misbehaving student.
In this article, we look at how to communicate your concerns through a complaint letter to the principal.
Tips for Writing a Complaint Letter to Principal
As a parent, experiencing your child’s discomfort can be distressing. Even teachers can have trouble doing their jobs if things don’t run well at school. Here are some pointers to help you draft your Complaint Letter to Principal appropriately:
- Include your full name and address. If you are a teacher at the school, mention your job designation.
- Include the principal’s official name and address. If you don’t have access to this information, you can call the school office and request it.
- Mention your reason for writing – Get straight to the point and make your complaint. However, remember to be polite and considerate.
- Mention any previous attempts to bring the matter before the principal.
- Provide the names of those involved and accompany them with specific dates and descriptions
- Recommend a suitable way forward that addresses your complaint
- Provide your contact information and offer to answer any questions in person or through the phone
- Include an ultimatum in case the complaint is not addressed by a specific date
- Remain courteous at all times and acknowledge the principal’s past cooperation in similar matters.
Complaint Letter to Principal (Format)
{Date}
{Principal’s Name}
{School/ Institution Name}
{School/Institution Address}
{City, State, Zip Code}
Re: Complaint about {Nature of Complaint}
Dear {Mr./Mrs./Ms. Last Name},
I am writing this letter to bring a {bullying/harassment/mismanagement} matter to your attention. On {date}, {explain incident}. This event was disconcerting as it {describe the impact of the incident/event}.
I called you about this matter on {date}. Since then, I have not received a satisfactory response. I hope that by writing to you, you will be able to respond in kind.
I am available to answer any questions you might have regarding this matter. You can contact me on {contact details}.
Thank you for your prompt action.
Sincerely,
{Your Name}
Sample Complaint Letter to Principal from Parent against School Management
29 August 2020
Anderson Cooper
Sunrise Elementary School
3456 Garden Avenue
Ohio, TX 45678
Re: Complaint about School Gym Classes
Dear Mr. Cooper,
I appreciate the excellent job you are doing at Sunrise Elementary School as the principal. I am writing to bring your attention to a delicate matter that I believe requires your attention.
For the past two weeks, my son, Kevin Maxwell, has been coming home bruised and fatigued. He claims it is due to the rigorous training regimen recently introduced in the school’s gym class.
While I appreciate the benefits of sports, I am worried that this new routine might be harmful. My son has been too tired to sit through dinner on ten nights in a row.
I have called the gym teacher to complain about this matter to no avail. Therefore, I hope that bringing this matter before you will prompt immediate action.
If you have any questions regarding this matter, you can reach me on kaymaxwel.com or 456 6788 889.
Thank you for your attention to this matter.
Sincerely,
Kayley Maxwell
Sample Complaint Letter to Principal from Teacher about Student Behavior
29 August 2020
Marilyn Meyer
Hope High School
3456 Grove Avenue
Ohio, TX 54678
Re: Complaint about Misbehaving Student
Dear Ms. Meyer,
I am writing to complain about a student in 4H, Robin Michael. I recently discussed his misbehavior in class with you. With this letter, I hope to shed light on how it is affecting my ability to teach the class.
Robin recently lost his grandfather. While I sympathize with him, I don’t believe it should be an excuse to be rude to his teachers. He is constantly heckling me in class and throwing items at my back.
The other day, he tried to physically fight me when I asked him to leave my class. Robin has been in detention all week, but I doubt the effectiveness.
At your earliest convenience, I am requesting that you call him to speak with him. I am available to answer any questions you might have.
Thank you for your support in this matter.
Sincerely,
Henry Mills
Senior Literature Teacher
Sample Complaint Letter to Principal from Student about Bullying
29 August 2020
Caroline Adams
Skyhigh Elementary School
3456 Old Town Road
Celina, TX 54678
Re: Complaint about Bullying Student
Dear Mrs. Adams,
I am a sixth-grader in class 6G. I am writing to complain about a classmate who continually bullies me. Her name is Angela Craig. In the past week, she has stolen my lunch money thrice and torn my books twice. She also makes me do her homework and hits me when I don’t.
I have reported these incidents to the class teacher who promised to speak to you. However, I feel it is also crucial that I make a direct complaint.
I fear that Angela’s bullying will take a toll on my study. I would appreciate your prompt attention to this matter. If needed, I am available to answer any questions.
Thank you for your time and consideration.
Sincerely,
Davis Young
Class 6G
Complaint Letter to Principal (Template & Samples)
Complaint Letter to Principal (Word Template)
Letter from Parents against School Management
Letter from Teacher about Student Behavior
Letter to Principal from Student about Bullying
Every system has its glitches. It is the responsibility of the people within the system to address any concerns. Similarly, parents, teachers, and students are responsible for holding themselves and the principal to task. When drafting a complaint letter to the principal, keep in mind that principals have a tough job. Make your letter brief and to the point. Avoid using impolite or unprofessional language, even if you are angry.
It is also advisable to notify the principal of the complaint in person or through a call before writing a formal complaint. Finally, make sure you use your letter to address serious matters. Avoid writing a letter for every little (unnecessary) complaint you might have.
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