A Leave Letter to a Principal is a formal document sent to the principal of a school where the writer requests a leave of absence. Both teachers and students occasionally need to request a leave of absence. The best way to request a leave is in a formal professional letter. This documents your request, protecting you from problems about attendance that could occur without the formal documentation.
Schools have attendance policies for both teachers and students. Check the school’s policy to determine if there are other forms you need to complete to request a leave. If there are necessary forms or other documentation, you can enclose them with your leave of absence letter.
What to Include in a Leave Letter to Principal
Your letter needs to contain specific information about the leave you are requesting. Here is what to include:
- Your name and contact information (and the child’s name if a student needs a leave of absence)
- Reason for the requested leave of absence
- The dates of the leave
- Enclosures such as necessary forms and documentation
If you cannot anticipate the leave of absence, formally document the request as soon as possible. In some cases, such as illness and accidents, your request letter should be written when you can. Include documentation of the illness or accident.
How to Write a Leave Letter
A letter requesting a leave of absence is a professional document that offers you and the principal at your school verification that you requested the leave. It should be written in a formal format containing only the necessary info. Here are the three parts of a letter written to request a leave of absence.
- Introduction: Use the first paragraph of your letter to the state you are requesting a leave of absence and offer the reason for the leave. State your request for a leave clearly. Provide the dates you will be gone and your return date.
- Body: Use this paragraph to provide contact information during your absence. If you have enclosed any documentation, note that here.
- Conclusion: Use the last paragraph or sentence to thank the principal for his assistance with the leave.
Leave Letter to Principal (Format)
Here is the format of a leave letter to a principal. Note: This format can be used by a teacher or a student.
{your name}
{your address}
{date}
{principal’s name}
Principal, {school name}
{school address}
Dear {principal’s name}:
I am writing to formally request a leave of absence {to…your reason for requesting leave}. I plan to be away from {date} to {date}. I plan to return from leave on {date}.
I have enclosed a {list of enclosures}. If there are any questions, I can be reached while I am gone at {your email or phone}.
Please let me know if you need further information. Thank you for your consideration of my request.
Sincerely,
{your signature}
{your name}
Sample Leave Letter to Principal
Here is a sample leave letter based on the above format. It demonstrates how a student, or their parent, can use the format to write a request for a leave of absence.
Aiden Jones
2048 South 93 East Ave.
Bakersfield, OK 89657
October 20, 2022
Mrs. Jane Ellory
Principal, Bakersfield High School
3004 East 32 Street
Bakersfield, OK 89657
Dear Mrs. Ellory:
I am writing to formally request a leave of absence so that I can have surgery to remove my appendix. I plan to be away from November 2, 2022, to November 8, 2022. I plan to return from leave on November 9, 2022.
I have attached the documentation from my doctor. If there are any questions, I can be reached while I am gone at jonesaiden @ email . com. My mother (Jessica) can confirm this scheduled surgery. She can be reached at (878) 234-8929.
Please let me know if you need further information. Thank you for your consideration of my request.
Sincerely,
Aiden Jones
Aiden Jones
Enclosure
Sample Leave Letter From Teacher to Principal
Here is a sample leave letter based on the above format. It demonstrates how a teacher can use the format to write a request for a leave of absence.
Adrian Connelly
2048 South Zuniga
Bakersfield, OK 89658
April 16, 2022
Mrs. Jane Ellory
Principal, Bakersfield High School
3004 East 32 Street
Bakersfield, OK 89657
Dear Mrs. Ellory:
I am writing to request a leave of absence to complete my master’s degree in English at Northwest University. I plan to be away from August 15, 2022, to August 14, 2023. I plan to return from leave on August 15, 2023.
I have enclosed the completed request for leave form and proof of my enrollment at Northwest University. If there are any questions, I can be reached while I am gone at (567) 894-6767.
Please let me know if you need further information. Thank you for your consideration of my request.
Sincerely,
Adrian Connelly
Adrian Connelly
Enclosures
cc: Bakersfield School District
Sample Leave Letter to Principal
- Check to see if you need to complete any forms for a leave of absence
- Write in a professional tone and state your request clearly
- Provide the dates you will be gone and the date you will return
- Offer contact information
- Enclose any documentation required
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