Business Introduction Letter: Format (With Examples)

A business letter is basically an official communique that a business owner or manager drafts to a potential client, financier, supplier, or government authority. It aims at introducing the business and what it does to these people. The role it plays hence differs markedly depending mainly on the context in which it is used or drafted.

For instance, if it is drafted to a financier, its purpose will be to show how lucrative the business venture is likely to be; if to a supplier, it may mainly be used to solicit for funding or open the doors for the supplies of merchandises and other commodities.

Follow the steps below to write your business introduction letter:

• Determine the intent. This letter is ordinarily addressed to different parties for different reasons. You should hence start by determining the intent of the letter and the need it is supposed to meet. For instance, if it is to be sent out to a supplier, it will no doubt ask for the entity to supply your business with goods for resale.
• Tell more about the company. In your letter, you should aim at telling more about your business entity. This is a feat you achieve by letting the recipient know about its mission, vision, and corporate objectives. To do this, you have to open the letter with a strong statement and incorporate all the relevant details.
• Create a call to action. After you are done with explaining what your business is all about, include a ‘Call to Action’ statement at the tail end of the letter. The precise call shall no doubt depend on the purpose for which the letter is drafted. Make a call for investments of money if it is to a financier, for supplies of merchandise if it is to a supplier, and so on.
• Close your letter. Close your letter by urging the recipient to act as soon as can be. Tell them that you will be making a follow-up within a fortnight or so. That is to induce a sense of urgency on the part of the recipient and make him act as soon as can possibly be.
• Proofread. Finish off by proof-reading the letter to weed it out of any grammatical or semantical errors. Use the free grammar editing software like the Grammarly to accomplish this task. A letter that is devoid of any errors is likely to evoke trust and swift actions.

Reading samples that have already been drafted to these effects is definitely a great way to start out in writing your own. We are cognizant of that fact. That is why we have similarly drafted and compiled a host of these templates for your own consideration and subsequent use. How about you attempting to download and make use of the same?

Company Introduction Letter to Clients

It may not always be that the potential clients will be welcoming of your idea. They too have to be convinced of the profitability and suitability of your business. That can only happen if you draft a letter to that effect.

Construction Company Introduction Letter

Before rolling out a business, you will definitely have to seek the approval of the various regulatory authorities. For that, you have to draft a letter and ask them to approve your idea.

Garment Business Introduction Letter

Some businesses are better carried out in conjunction with other parties. While sourcing for a potential partner you have to identify him and draft a letter to ask him to be a part of you.

Trading Company Introduction Letter

Wanting to start a business but lacks the financial muscle to roll it out? This letter will come in handy. It is the one that you draft to a potential financier like a bank, co-operative society, or venture capitalist for help.

Plumbing Business Introduction Letter

Go for the letter now! We have no doubt given you every bit of information you need to start out. As a plausible way forward, we suggest that you download past samples and use the same as inspiration to get you started out in all these. All the best in your start and subsequent use of the same letters thereafter!