A request letter for a provisional certificate is a letter written by a former student who needs their provisional certificate to apply to a university or a job. A provisional certificate is valid until a final degree certificate is obtained. These certificates are designed to ensure that no student misses out on job or education opportunities. Although most educational institutions provide these certificates to former students, if you need it quickly, you may need to write a request letter for it. If you have misplaced your provisional certificate, you need to write for a replacement certificate.
In your request letter, you should explain why you need the certificate right away. For example, if you must have your application to a university by a certain date, explain the issue. If you are looking for a job and need your provisional certificate, explain this. Be respectful and polite, because the tone of your letter can influence the recipient’s willingness to expedite your request.
IMP: A request letter is a formal application for a provisional certificate. You should address your letter to the Dean of the University or the HOD of your department. Because the letter is a formal request, write in a polite and professional tone. Be sure to state the reason you need your provisional certificate quickly.
What to Include in Your Request Letter
You must provide details about your education in this request letter. Here are a few basic points you should include:
- Your name
- Your course name
- Year of completion
- Polite request to send the provisional certificate quickly
- Detailed reason for needing the certificate quickly
- Contact Information
Request Letter for Provisional Certificate (Format)
Here is a basic format for a letter requesting a provisional certificate. We have considered some circumstances in which a person might need a provisional certificate, and offered several types of requests based on those circumstances.
{date}
{recipient title}
{Institution name}
{Institution address}
Subject: Request for Provisional Certificate
Respected {Sir or Madam},
With utmost respect, I am writing to inform you that I have completed {coursework} on {date}.
{To apply to higher education, I need a provisional certificate until my degree is issued. I respectfully request you to please provide my provisional certificate so that I may apply for higher education with no delay.}
{Unfortunately, I have misplaced my provisional certificate. To apply to higher education, I am in need of a replacement certificate until my degree is issued. I have only a short time to apply. I respectfully request you to; please provide my provisional certificate so that I may apply with no delay.}
{My provisional certificate is required to apply to a job. I respectfully request you to; please provide my provisional certificate so that I may apply to work immediately.}
Please consider my request on a priority basis. I shall be very grateful for your compassionate assistance.
Yours obediently,
{your name}
{your ID or registration number}
{your signature}
{your contact information}
Sample Request Letter for Provisional Certificate
Here is a sample letter based on the above basic format.
23/12/2049
Head of Department
Indian Institute of Technology
Subject: Request for Provisional Certificate
Respected Sir,
With utmost respect, I am writing to inform you that I have completed my Aerospace Engineering degree in 20/12/2049.
My provisional certificate is required to apply to a job. I respectfully request you to please provide my provisional certificate so that I may apply to work immediately.
Please consider my request on a priority basis. I shall be very grateful for your compassionate assistance.
Yours obediently,
Ross Galler
123456789021
Rock Apartment, Rock Road, (west)
Phone: 02224098496
Request Letter for Provisional Certificate Template
When you are writing a request for a provisional certificate, write in a professional tone, and demonstrate your respect and gratitude. Provisional certificates are essential to your future success, so write in a way that encourages your recipient to want to help you obtain it as quickly as possible. Provide all the information your recipient needs to complete your request. Be sure all your facts are correct, and you have provided contact information in case there are questions.
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