An authorization letter to collect salary is a document that informs an employer who can pick up an employee’s salary on his/her behalf. This authorization tells your employer who can pick up your salary if you cannot. Because your salary is critical to meeting your daily needs, you should file this with your employer as soon as possible. Doing this may prevent you from waiting on your paycheck if you get sick or have another life event that prevents you from collecting your salary.
Choose close friends or family members as authorized representatives. You will need to send a copy of the representative’s ID and signature with your letter. When your representative arrives to collect your salary, they will need to present a photo ID and sign a document stating they collected your salary.
What to Include in Your Letter of Authorization
- Your name
- Your job title
- Name of authorized representative(s)
- Signature of authorized representatives(s)
Authorization Letter to Collect Salary (Format)
Here is a basic format for a letter of authorization to collect a salary. It can be adapted for your personal use.
{Your name}
{Your address}
Leave this line blank.
{Employer’s name}
{Employer’s title}
{Company name}
{Company address}
RE: Authorization to collect my salary
{Date}
Dear {Employer’s name}:
My name is {Your name}, and I am {a/an} {Your job title} at {Company name}.
I am writing to authorize the following persons to collect my salary in the event I am unable to do so.
• {Authorized Representative} {Authorized Representative’s Signature}
• {Authorized Representative} {Authorized Representative’s Signature}
This authorization stays in effect as long as I am employed at {Company name} or until further written notice.
Sincerely,
{Your Signature}
{Your name}
Attached: Identification for Authorized Representatives
Sample Authorization Letter to Collect Salary
Here is a sample letter based on the basic format above. This individual authorizes two people to collect his salary if he is unable to.
Jacob Ceres
209 South 150 Street
Mayfield, GA 78900
Mrs. Catherine Banks
Manager, Human Resources
Stand Out Marketing
5094 East Admiral Place
Mayfield, GA 78900
RE: Authorization to collect my salary
January 27, 2029
Dear Mrs. Catherine Banks:
My name is Jacob Ceres, and I am a marketing analyst at Stand Out Marketing.
I am writing to authorize the following persons to collect my salary in the event I am unable to do so.
• Elizabeth Jacobson Elizabeth Jacobson
• Marcus Elean Marcus Elian
This authorization stays in effect as long as I am employed at Stand Out Marketing or until further written notice.
Sincerely,
Jacob Ceres
Jacob Ceres
Attached: Identification for Authorized Representatives
Cancel authorization immediately if any of your representatives become unable to collect your salary. Here are a letter format and sample to help you in writing an authorization cancellation letter.
Cancellation of Authorization letter to Collect Salary (Format)
Here is the basic format for the cancellation of an authorization letter. It can be adapted for your personal use.
{Your name}
{Your address}
Leave this line blank.
{Employer’s name}
{Employer’s title}
{Company name}
{Company address}
RE: Authorization to collect my salary
{Date}
Dear (Employer’s name}:
My name is {Your name}, and I am {a/an} {Your job title} at {Company name}.
I am writing to notify you that the following representative is no longer authorized to collect my salary in the event I am unable to.
• {Cancelled Representative’s Name}
This cancellation stays in effect as long as I am employed at {Company name} or until further written notice.
Sincerely,
{Your Signature}
{Your name}
Sample Cancellation of Authorization letter to Collect Salary
Here is a sample letter based on the format above. The individual in the above letter, Jacob Ceres, needs to cancel authorization for one of his authorized representatives.
Jacob Ceres
209 South 150 Street
Mayfield, GA 78900
Mrs. Catherine Banks
Manager, Human Resources
Stand Out Marketing
5094 East Admiral Place
Mayfield, GA 78900
RE: Authorization to collect my salary
January 27, 2029
Dear Mrs. Catherine Banks:
My name is Jacob Ceres, and I am a marketing analyst at Stand Out Marketing.
I am writing to notify you that the following representative is no longer authorized to collect my salary in the event I am unable to.
• Marcus Elean
This cancellation stays in effect as long as I am employed at {Company name} or until further written notice.
Sincerely,
Jacob Ceres
Jacob Ceres
Authorization Letter Template to Collect Salary
- File this document in your records and with your employer as soon as you get a new job.
- Send a copy of each authorized representative’s legal ID with the authorization letter.
- Cancel authorization in writing immediately if one or more of your authorized representatives becomes unable to collect your salary.
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