Transfer Request Letter and Email (Format & Examples)

A transfer request letter is an official notification of your intention to change location, position, or institution. It is written by an employee who would like to relocate to another department or branch and is usually sent to the hiring manager after a conversation about the same.

Before sending your letter, you should ensure you have included all the relevant details. You should also highlight the value you bring to the company and why this move will be beneficial to everyone.

Here is an overview of everything you need to write an effective transfer request letter.

It is imperative that you make your intentions clear from the word go. Here is what you should include in your transfer request letter:

• The nature of the transfer, i.e., to another branch, department, or position
• Your strengths and abilities
• The benefits of the transfer to you
• The benefits of the transfer to the branch, department, or company

Consider the following guidelines when drafting your letter:

• Use the first line to state your purpose for writing
• Briefly describe your current position
• Provide the reader with a short analysis of your strengths and abilities
• Try not to come off as if you are bragging
• Use a professional and polite tone
• Address the letter appropriately. In most cases, the letter is sent to the hiring manager.

There are several occasions where you would need to write a transfer request letter. The following is a templates and samples that you can customize to fit your needs.

Request Letter to Transfer to Another Department

This is a letter written to request that you be moved to another department within the same company. For instance, it can be written by an employee in the Sales Department who wishes to work in Accounting. The reason for the request should be strong enough to convince your employer.

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Request Letter for Transfer of Payment

This letter is written to notify your employer of changes in your account. It should highlight that your old account is no longer in use and request that your salary is paid to a different account. When drafting it, include your new account details and a reason for the change.

Your transfer request letter should express why you are asking for a transfer. It should also highlight your gratitude to the company for the position you currently hold and why this change is necessary. When drafting the letter, maintain a courteous and professional tone. Additionally, make the request early to increase your chances of success.