Although getting a raise is a top priority for you, it may not be for your manager. If you send in a salary increment request, you will probably not hear from your boss for a while. You shouldn’t give up nonetheless. It is normal to have to follow up on your request a few times to ensure it doesn’t fall through the cracks. This article will help you write a professional Follow up Letter on Salary Increment.
When drafting this formal letter, make sure you reply to the thread where you sent your salary increment request letter. This should make it easier for your manager to locate your request and pass it along to your boss for consideration.
You may need to write a follow-up letter several times. That said, it is highly recommended that you wait about two weeks to write the first one. You should also space the other emails and keep sending them until you get a definitive response.
Possible Reasons for the Delay
It is your right as an employee to get enough compensation for the work you do. That said, some factors may delay your manager’s response to your salary increment request. He/she could have merely forgotten to get back to you or have encountered roadblocks that caused the delay. Possible reasons why your request hasn’t been answered could be:
- An official in the department made an error when passing along your request.
- The organization or company is facing financial difficulty.
- The manager is working on a recommendation letter to accompany your request.
- The company is on the verge of a major deal that may guarantee your raise.
Whatever the reason is, it won’t hurt to follow up with your manager. Please don’t feel like you’re bothering them. Failing to follow up could cause your request to slip through the cracks.
Tips for Writing a Follow Up on Salary Request letter
This is a formal letter. Remember, you are not trying to accuse anyone. Make your point professionally and courteously. Follow these guidelines to ensure you get a positive and speedy response:
- Address the follow-up letter to the relevant authority, preferably the recipient of your request letter.
- Give details of the salary increase request letter. This includes dates and amounts.
- Mention the delay
- Offer to discuss the issue further.
- Attach relevant documents, if possible
- Be brief and straight to the point.
When drafting the letter, include general details such as the date, company name, your job title and department, a salutation, and a signature.
Follow-up Letter on Salary Increment (Format)
{Date}
{recipient’s name}
{Recipient’s job title}
{Company name}
RE: Salary Increment Request Follow Up
Dear Mr. / Ms. {last name}
I wanted to follow up on a formal request I made on {date} concerning a salary increase. During the meeting, we held to discuss it on {date}; we reviewed my professional experience and scope of work. We agreed that my position called for greater compensation and discussed a possible salary increment range of {amount} to {amount}.
However, I have not received a formal response since then. I would be happy to revisit my request if there are further concerns. Thank you for your time and consideration.
Sincerely,
{Your name}
{Job title}
Sample Follow-up Letter on Salary Increment
16 June, 2035
Dominic Chase
IT Manager
Bell Corporation
Subject: Salary Increment Request Follow Up
Dear Mr. Chase,
I am writing this letter to follow up on the salary increment request I sent on 2 June, 2035. We reviewed my recent accomplishments in the IT department during the meeting we held on 3 June to discuss it. We agreed that my work scope warranted a greater compensation and worked out a possible increment range of $3,000 to $4,000.
Since our meeting, I haven’t received a response from your office to this effect. I would be happy to revisit any concerns that have since risen concerning my request.
Thank you for your consideration.
Sincerely,
Gregory Clark
Junior IT technician
Follow-up Letter on Salary Increment (Template)
A Follow-up Letter on Salary Increment is written by an employee to inform the manager or boss of a delayed response to a salary increment request. Make sure to use professional language, content, and tone when writing it. Get straight to the point, provide details of the issue at hand, and mention why a response is crucial. Finally, address the letter to the recipient of your salary increment request.
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