How to Write an Event Invitation Letter (Formats & Sample)

Invitations allow people to join in on the celebrations and major events in our lives. Sending an invitation to a friend or a business acquaintance informs them you would enjoy their company at a special event. Invitations can be formal or casual and can be used for any event. Some typical uses for invitations are company events, weddings, and personal parties. Invitations can be sent via e-mail, e-vite, or letter.

Utilize the versatility of the invitation maker app to craft invitations tailored to each event’s unique style. For birthday and graduation parties, embrace the informal and celebratory atmosphere. For weddings, adapt the design to suit the couple’s personalities, whether formal or casual. With the invitation maker, ensure that every celebration is truly special and memorable. Business invitations to corporate hosted events are written in a formal business tone that still maintains a sense of excitement. A brochure or flyer with the event details may be mailed with or electronically attached to a business invitation.

All invitations have one thing in common. The sender of the invitation is referred to in the third person, while the recipient of the invitation is referred to in the second person. The actual words vary, but the format works something like this: “Mr. John Doe requests your presence…” The sample formats later in this article will demonstrate how this works in an actual invitation.

All invitations begin with the name of the event’s host. The invitation then displays the name of the person or company that is being invited. The body of the invitation describes the nature of the event. They can be simple or elaborate, serious, or exciting. Invitations should provide event details as well as create a desire to attend the event.

For example, children’s birthday parties are often themed, and this theme can be included as a headline in an invitation. An invitation to a girl’s birthday party might read: “Her Royal Highness Princess Anna requests your presence in her court.” An invitation for a boy’s birthday party might display the headline: “World-Famous Superhero Liam is Meeting with Fellow Superheroes.” Date, time, location, and activities are included next, as well as information on how to respond.

The primary function of an invitation is to request the presence of another person or business at an event. The most important part of an invitation is the pieces of information it contains. This is what an invitation should include:

• The date of the event
• The time of the event
• The location of the event
• The purpose of the event
• The activities at the event
• How to respond to the invitation
• The deadline for responding to the invitation

Here is a simple format of an invitation to a child’s party that can be used to create fun and imaginative invitations for birthday or graduation parties.

{Child’s Name} would like you to join {him or her} to celebrate {his or her} {birthday/graduation} on {date} at {time}. We will be {activities} The party is at {address}. {Child’s Name} is hoping to see you there.

Please let {him or her} know if you can attend by calling {contact} at {phone number} by {deadline for response}.

A formal wedding invitation letter can be written using ideas from this simple wedding invitation format. If a wedding reception is planned, the invitation may include a response request and deadline.

{host name(s)}

request the pleasure of your company

at the marriage of their daughter

{bride’s name}

to

{grooms’ name}

{date, with the day of the week first and year in text}

at {time}.

{contact details}